Financial Information Overview Tuition and Fees Tuition Support Fellowships Assistantships Student Financial Assistance

Overview

Graduate education is an important investment for both the student and the community. Graduate education enables students to enter new career fields with more choices as to their work assignments. It provides enrichment and a deeper understanding of a chosen field. Educated employees improve the quality of life in the state of Florida. The cost of this investment is very reasonable.

A student’s basic expenses at the university include tuition, course-related fees, textbooks, other instructional supplies, room and board, and miscellaneous items.

Tuition and Fees

Student Accounts Office, Millican Hall 107,
Telephone (407) 823-2433
Dan Mayo, Associate Controller

Required fees are established by the University Board of Trustees and are subject to change without notice. Fees are affected by residency status.

Students are encouraged to obtain a “Fee Invoice” to confirm fees and course registration. Fee invoices are not mailed. Fee invoices are available on the POLARIS web system and kiosks, from student’s college advising offices, and in the Registrar’s Office. Students must obtain a new “Fee Invoice” after making any course changes or schedule adjustments.

All university fees must be paid according to published dates and no later than the end of the Late Registration and Add/Drop period. Fees not paid by the payment deadline date for each term will result in late fees and could result in the cancellation of all classes.

The following schedule applies to all UCF students:

2002-2003 Tuition and Fee Schedule

Other Fees: Resident and Nonresident *

Student Health Fee: Mandatory fee assessed to all students except those enrolled at area campuses (i.e., UCFCocoa, UCF Daytona, UCF Downtown, UCFLake Sumter, UCFPalm Bay, UCFSouth Orlando, UCFSeminole, and UCFValencia) and exclusively in Continuing Education courses.

Zero Hour Registration: Students registering for zero credit hours pay for a minimum of one credit hour at the level they are classified.

*Fees are subject to change without notice. Rates for the 2003-2004 academic year will be available in early July 2003.

Application Fee

The $20.00 application fee for graduate admission must be paid by U.S. check or money order (required with all applications for admission to the university unless the applicant has attended UCF previously). This fee is not refundable.

Registration Fees

Registration fees per semester or term are shown above for main campus, area centers, and continuing education courses. Zero-hour registration students are assessed one credit hour at the Florida Resident Tuition rate at the course level for which the student is registered.

Late Registration Fee

Beginning Fall 2002, students who register for the first time during Late Registration and Add/Drop will be assessed a Late Registration Fee of $100.

Payment Deadline

Pay Now or Pay More

Failure to pay fees or obtain a deferment of fees by the payment deadline will result in the assessment of a $100.00 Late Payment Fee. Students registering for UCF 1500 "UCF Temporary Course" must pay for this temporary class to avoid the Late Payment Fee.

Student Financial Responsibility Statement

Registration at UCF requires students to acknowledge the following financial responsibility statement: “I accept responsibility for payment of my term tuition and fees by the published deadline. I understand that if I fail to pay my tuition and fees by the deadline, I will be charged a $100 Late Payment Fee, my records will be put on hold, my account will be referred to a collection agency, and I may incur other financial consequences.”

Late Registration Fee and Late Payment Fee Appeals

Students who desire to appeal a Late Registration, and/or Late Payment, may make their appeal to the Fee Appeals Committee by initiating a student petition (Form 41-561). This form can be obtained online at www.fiacctg.ucf.edu>Student Accounts>forms, from the University Cashier or from the Student Accounts Section of Finance and Accounting. Students must submit their petitions to Student Accounts (MH 107) and may appear before the Committee (not mandatory).

Past Due Accounts

All financial obligations to the university must be met. Failure to meet obligations can result in the withholding and denial of registration and readmission to the university. The services of a professional collection agency and recourse to the courts may also be invoked if deemed necessary. All costs of collection, including attorney’s fees, are borne by the debtor.

Acceptable Forms of Payment

Acceptable forms of payment are cash, cashier’s checks, money orders and credit cards. Credit card payments may be made online, through POLARIS, at the Cashier’s Office (MH 109) or by a telephone call to the Cashier’s Office at 407-823-2614. A mandatory, nonrefundable $10 convenience fee will be charged each time a student chooses to pay tuition or other state mandated fees with a credit card.

Payment Procedures

Payment must be received or postmarked no later than the fee payment deadlines specified. Payment may be made at the Cashier’s Office (MH 109). Operating Hours are Monday and Thursday from 8:30 a.m. to 7:00 p.m. and Tuesday, Wednesday, and Friday from 8:30 a.m. to 4:00 p.m. Students may submit payment after Cashier’s Office operating hours at the Cashier’s night depository (located at the pond entrance of Millican Hall) or through the enrollment screen “ePay” option on POLARIS at https://connect.ucf.edu. Payments (no cash) placed in the night depository by the official fee payment deadline will be considered “on time.” Students may also submit payment by mail. Mailed payments must be postmarked no later than the payment deadline. Please include the student’s PID on checks or money orders.

Payment guidelines for Limited Non-Degree enrollment classes can be found on the "Registration Form for Non-Admitted Students." It is the student’s responsibility to officially drop or withdraw from
courses so as to avoid additional financial obligations.

Do not send cash. Address payments to: University of Central Florida, P.O. Box 918449, Orlando, FL 32891-8449.

Do not assume your registration will be canceled if you fail to pay fees or attend classes. Tuition deferrals will prevent class cancellation for nonpayment. Payment guidelines for off-campus registration are contained on the off-campus registration form.

Refund of Fees

A refund of fees will be made under the conditions noted below. A written appeal for a refund or other appeal action must be submitted to the university within six months of the close of the semester/term to which the refund or other appeal action is applicable. Any debts to the university will be deducted from the refund, up to the full amount.

A full refund is due when:

1. Any class is dropped before the end of the Add/Drop period;
2. Cancellation of the course by the university; or
3. Student is denied admission to an offered course.

Partial refund due to complete withdrawal from the university: for the Fall and Spring semesters, a 25 percent refund of tuition is available for students who completely withdraw from the university by the end of the fourth week of classes. For the Summer term, complete withdrawal from an individual session must occur before the first quarter of classes has elapsed for that session. Each session in the Summer term is considered individually for partial refund purposes. The exact withdrawal deadline dates for each term may be obtained from the Student Accounts Office.

Refunds for exceptional circumstances at any time upon withdrawal from one or more courses: up to 100 percent of tuition and registration fees due to circumstances determined by the university to be exceptional, including but not limited to sickness, death, involuntary call to military service, or administrative errors created by the university.

Florida Residency for Tuition Purposes

To qualify as a Florida resident for tuition purposes, students must:

Be a U.S. Citizen, Resident Alien, Parolee, Cuban National, Vietnamese Refugee, or other refugee or asylee so designated by the U.S. Immigration and Naturalization Service,

AND

Have established a legal residence in this state and maintained that legal residence for 12 months immediately prior to the term in which they are seeking Florida resident classification. The student residence in Florida must be as a bona fide domiciliary rather than for the purpose of maintaining a mere temporary residence or abode incidental to enrollment in an institution of higher education, and should be demonstrated as indicated below (for dependent students, as defined by IRS regulations, a parent or guardian must qualify),

AND

Submit the following documentation (or in the case of a dependent student, the parent must submit documentation) prior to the last day of registration for the term for which resident status is sought:

• Documentation establishing legal residence in Florida must be dated at least one year prior to the first day of classes of the term for which resident status is sought. The following documents will be considered in determining legal residence:
1. Declaration of Domicile.
2. Proof of purchase of a home in Florida in which the student resides.
3. Proof that the student has maintained residence in the state for the preceding year (e.g., rent receipts, employment records).
• Documentation establishing bona fide domicile in Florida, which is not temporary or merely incidental to enrollment in a Florida institution of higher education. The following documents will be considered evidence of domicile even though no one of these criteria, if taken alone, will be considered as conclusive evidence of domicile:
1. Declaration of Domicile.
2. Florida voter registration.
3. Florida vehicle registration.
4. Florida driver license.
5. Proof of real property ownership in Florida (e.g., deed, tax receipts).
6. A letter on company letterhead from an employer verifying permanent employment in Florida for the 12 consecutive months before classes begin.
7. Proof of membership in or affiliation with community or state organizations or significant connections to the State.
8. Proof of former domicile in Florida and maintenance of significant connections while absent.
9. Proof of reliance upon Florida sources of support.
10. Proof of admission to a licensed practicing profession in Florida.
11. Any other factors peculiar to the individual which tend to establish the necessary intent to make Florida a permanent home and that the individual is a bona fide Florida resident, including the age and general circumstances of the individual.
• No contrary evidence establishing residence elsewhere.
• Documentation of dependent/independent status (notarized copy of most recent IRS tax return).

OR

Become a legal resident or be married to a person who has been a legal resident for the required 12-month period,

OR

Be a member of the Armed Forces on active duty stationed in Florida, or a spouse or dependent,

OR

Be a member of the full-time instructional or administrative staff of a state public school, community college or university in Florida, a spouse or dependent,

OR

Be a dependent and have lived five years with an adult relative who has established legal residence in Florida,

AND

Filename a Residency Classification form with the Office of Graduate Studies.

The Office of Graduate Studies reserves the right to require additional documentation as seen necessary to accurately determine the residency status of a student.

Residency Reclassification

The offices of Undergraduate Admissions and Graduate Studies determine first term at UCF residency for tuition purposes for all newly admitted students. Thereafter, the Registrar's Office will review undergraduate student requests for changes in residency.

To request a residency review, the student must submit a completed "Residency Reclassification Request Form" and supporting documents to the Registrar's Office (MH 161). This form is available either at the Registrar's Office or online at http://registrar.ucf.edu. The reclassification form must be accompanied by all documents that support the student's Florida residency claim. Residency reclassification requests are subject to Florida Statute 240.1201, Florida State Board of Education Administrative Code 6A-10.44, and State Board of Education rule 6C-7.005. In addition, university policy requires students requesting residency reclassification to provide documentation establishing that they have income or personal sources to meet financial obligations of attendance and living expenses. Contact the Registrar's Office at 407-823-3100 for additional information regarding all residency reclassification requirements.

When building a case for Florida residency for tuition purposes, the student may choose to submit documents from a variety of categories. Students may consult the Registrar's Office before submitting the reclassification request and supporting documents. The Registrar's Office will evaluate the submitted documents and available information and will render an eligibility determination. UCF is authorized to make discretionary judgments as to residency within the bounds of the law and in reaching this professional judgment will evaluate all documents submitted and information available. No single document shall be conclusive.

Students seeking residency reclassification should understand that living in or attending college in Florida is not tantamount to establishing residency in Florida for tuition purposes. The student who comes to Florida to enroll in a Florida post-secondary educational institution as an out-of-state resident and continuously enrolls in a Florida institution normally will not meet the Florida residency requirement for in-state tuition regardless of the length of time enrolled. Living or attending school in Florida merely evidences physical presence. The student must provide documentation verifying that he or she has formed significant legal ties to the State of Florida. This documentation must establish that the Florida residence constitutes a bona fide domicile rather than serving the purpose of maintaining a mere temporary residence or abode incident to enrollment in an institution of higher education. Evidence establishing legal ties to states other than Florida may disqualify the student from Florida residency for tuition purposes. All determinative documents must be dated at least 12 months before the first day of class for the term in which residency is sought.

New and continuing students who believe that they qualify for Florida residency must submit the request and all documents prior to end of "Late Registration and Add/Drop" for the term in which Florida residency is requested. Documentation received after the last day of "Late Registration and Add/Drop" will not be used to determine residency for the current term.

Tuition Support

Graduate students who are employed as graduate assistants or receiving fellowships may also receive tuition support as part of their financial package. Usually, tuition support pays only matriculation and nonresident fees (charges for course hours) and does not pay local fees (health fee, athletic fee, etc.). Tuition support is generally described in the student’s letter of admission acceptance and statement of financial awards. Students should contact their program of study (department) if they have questions about the tuition support that will be provided.

Certain fellowships also provide tuition support. Students should review the letter offering the fellowship and the terms of the award to see if tuition support is included. Students should review the fellowship descriptions in order to determine which fellowships include tuition support. Specific questions concerning the amount of tuition that might be included with a given fellowship may be directed to the Office of Graduate Studies.

Tuition Support Requirements

Graduate students must meet all of the following requirements each term that they receive tuition support.

• Students must be full-time graduate students enrolled for at least 9 hours in fall and spring semesters and 6 hours in summer semester. However, there are two exceptions to this: (1) Students in their last semester who need less than 9 hours to complete their program are considered full-time if they enroll in the hours required for program completion, unless they are receiving federal loans. (2) Doctoral students who have finished all of their course work and passed their candidacy exam are considered full-time if they enroll in 3 hours of doctoral dissertation (XXX 7980) for each term until degree requirements are completed, unless they are receiving federal loans.



• Tuition support will be provided only for courses that are part of the student’s program of study and necessary for progress toward the student’s graduate degree.



• Students must maintain good academic standing with a graduate GPA of 3.0 or higher each term.



• Students must be employed as a Graduate Assistant (GA), Graduate Teaching Assistant (GTA), or Graduate Research Assistant (GRA) for at least 10 hours per week (0.25 FTE), or students must be receiving a fellowship in the amount of $3250 or higher for the academic year.



• Tuition support is limited to 9 terms for master’s students, 12 terms for doctoral students beyond the master’s degree, or 21 terms for doctoral students without a master’s degree.

Student Obligations

Student drops a course but remains full-time. If a student drops a course for which tuition support has been received but remains full-time, the tuition support received for the class must be returned to the university. Holds on student records will prevent students from registering for classes, receiving transcripts, or receiving grade reports until the money is returned.

Student drops a course and becomes part-time. If a student drops a course for which tuition support has been received and becomes part-time as a result, all tuition support must be returned to the university. Holds on student records will prevent students from registering for classes, receiving transcripts, or receiving grade reports until the money is returned. (In extreme cases, a student may petition for an exception to this policy.)

Student is dismissed or resigns from assistantship. If a student with tuition support is dismissed from the university or resigns from employment on a graduate assistantship (GA, GTA, or GRA) at any point during the term, tuition support funds received by the student must be returned to the university.

Requesting Tuition Support

Colleges and departments award tuition support to selected graduate students on assistantships each term. Check with your department regarding procedures for receiving tuition support.

Students Working in Nonacademic Units

Each term, students employed as graduate assistants (GA, GTA, or GRA) in a nonacademic unit must submit a Tuition Support Request form with all required documentation to the Office of Graduate Studies (Millican Hall 230) by the due date on the form.

Examples of nonacademic units: Academic Affairs, Office of Sponsored Research, Computer Services, Student Development and Enrollment Services, Information Technologies, Course Development & Web Services, among others. Contact the Office of Graduate Studies if you are unsure if the unit is considered nonacademic.

UCF Employee Tuition Voucher

Effective through Fall 2002, all full-time general Faculty, Administrative and Professional (A&P), and University Support Personnel System (USPS) employees of the University of Central Florida who are employed in an established position on the date fees are due and who meet academic requirements, including those employees on sabbatical, professional development, grants-in-aid, and educational leave, may be allowed to enroll for up to six credit hours of on-campus instruction without payment of the registration fee. Consult the Human Resources website at http://www.hr.ucf.edu for additional information and for the tuition voucher application packet.

Tuition Fees for Senior Citizens

Persons 60 years of age or older who meet Florida residency requirements may register to audit classes on a space-available basis without payment of tuition and application fees. Registration is on a space-available basis; see the current “Academic Calendar” of this Graduate Catalog or Schedule Web Guide for dates and times. The tuition fee waiver cannot be used for courses that require increased costs (such as thesis, dissertation, directed individual study). A “Florida Residency” Affidavit is required to establish Florida residency. A completed “Student Health History” must be Filenamed prior to registration. Inquiries should be directed to the Registrar’s Office, MH 161.

State Tuition Exempt Program (STEP)

Eligible members of the active Florida National Guard may receive a waiver of 50 percent of tuition and material and supply fees. Registration is on a space-available basis on the last day of Registration at the time specified in the “Academic Calendar” of this Graduate Catalog. STEP students should present FNG form 621-5-2 to the Student Accounts Office (MH 107) prior to the fee payment deadline.

Fellowships

The Office of Graduate Studies awards more than $2 million in university fellowships to provide financial support for the graduate education of over 500 graduate students each year. These fellowships are funded by university appropriations, endowments, and other outside sources.

Some fellowships are awarded on the basis of academic merit. Others are available only to students who demonstrate financial need or who are minority applicants. For eligibility, students must be accepted as a graduate student in a degree program and enrolled full-time. To be considered full-time graduate students, students must be enrolled for at least 9 hours in fall and spring semesters and 6 hours in summer semester. However, there are two exceptions to this: (1) Students in their last semester who need less than 9 hours to complete their program are considered full-time if they enroll in the hours required for program completion, unless they are receiving federal loans. (2) Doctoral students who have finished all of their course work and passed their candidacy exam are considered full-time if they enroll in 3 hours of doctoral dissertation (XXX 7980) for each term until degree requirements are completed, unless they are receiving federal loans.

Students are strongly encouraged to apply for admission early. If they are interested in being considered for need-based awards, they should also complete the Free Application for Federal Student Aid (FAFSA) as early as possible. Allow up to six weeks for the FAFSA form to be processed.

Most fellowships require student nominations through the college and program offices. All admitted graduate students are automatically considered in this nomination process. Other fellowships, however, require students to fill out a fellowship application (either the UCF Graduate Fellowships Application or a fellowship-specific application). For more details about graduate fellowships, visit the Office of Graduate Studies website (www.graduate.ucf.edu).

International students receiving fellowships are subject to up to 14 percent withholding on their fellowship checks. International students must obtain either a Social Security Number (SSN) or an Individual Tax Identification Number (ITIN) prior to receipt of a fellowship. Further information on this issue can be obtained from the Office of International Student and Scholar Services.

Need-based Fellowships

For need-based fellowships, students must complete the Free Application for Federal Student Aid (FAFSA). This application may be completed online at FAFSA Express: http://www.ed.gov/offices/OPE/express.html. International students are not eligible for need-based support.

Students must have unmet need as determined by the FAFSA to be eligible for need-based awards. Graduate students who receive need-based awards (such as the Incentive Fellowship) should be aware that the amount they receive is dependent on their need. If tuition support or assistantships are granted after being awarded a need-based fellowship, then the total financial package may have to be adjusted to satisfy federal requirements.

General Fellowship Requirements

• Students usually may receive only one UCF fellowship per term, and students are eligible to receive a given fellowship only once (with the exception of the Delores Auzenne Fellowship).



• Students must be regularly admitted graduate students by the time the fellowship is awarded in order to receive the funds. Nondegree-seeking (post-baccalaureate) and graduate certificate students are not eligible for fellowships.



• Most fellowships require at least a GRE score of 1000 (or a GMAT score of 500) and a 3.0 grade point average in the last 60 attempted semester hours of undergraduate study.



• All fellowships require full-time enrollment. To be considered full-time graduate students, students must be enrolled for at least 9 hours in fall and spring semesters and 6 hours in summer semester. However, there are two exceptions to this: (1) Students in their last semester who need less than 9 hours to complete their program are considered full-time if they enroll in the hours required for program completion, unless they are receiving federal loans. (2) Doctoral students who have finished all of their course work and passed their candidacy exam are considered full-time if they enroll in 3 hours of doctoral dissertation (XXX 7980) for each term until degree requirements are completed, unless they are receiving federal loans.



• Fellowship students must make acceptable academic progress during each term of the award or the fellowship will be cancelled.



• Each fellowship has different specific requirements.

Academic Progress for Fellowship Recipients

Fellowship recipients are required to be in good standing and make satisfactory academic progress to continue to receive a fellowship award. To be considered in good standing, a fellowship recipient is required to maintain the standards listed below.

• Students must be fully accepted into a graduate degree program at UCF.



• Students must be full-time graduate students enrolled for at least 9 hours in fall and spring semesters and 6 hours in summer semester. However, there are two exceptions to this: (1) Students in their last semester who need less than 9 hours to complete their program are considered full-time if they enroll in the hours required for program completion, unless they are receiving federal loans. (2) Doctoral students who have finished all of their course work and passed their candidacy exam are considered full-time if they enroll in 3 hours of doctoral dissertation (XXX 7980) for each term until degree requirements are completed, unless they are receiving federal loans.



• Students must maintain a minimum grade point average of 3.0 each term of the award.



• Students must receive a satisfactory progress report from their academic adviser each term of the award.



• Students cannot receive a grade of incomplete (“I”) and continue to receive the award.

Failure to meet any one of these standards will cause cancellation of the fellowship. Rare exceptions to this policy may be granted by the Office of Graduate Studies after review of evidence of mitigating circumstances presented by the student.

Graduate Fellowships

The fellowships listed below is a partial list of fellowships offered and programs in which the university participates. For the most current information regarding fellowships, students are encouraged to consult the Office of Graduate Studies website at www.graduate.ucf.edu.

• Delores A. Auzenne Fellowship
• FGAMP Graduate Fellowship
• Florida A&M University Feeder Program
• Foundation Minority Graduate Fellowship
• GEM Fellowship
• McKnight Doctoral Fellowship
• Schwartz Electro-Optics Graduate Fellowship
• Siemens-Westinghouse Graduate Fellowship
• Summer Mentoring Fellowship
• UCF Incentive Fellowship
• UCF Merit Fellowship
• UCF Presidential Doctoral Fellowship
• UCF Provost’s Graduate Fellowship
• UCF Undergrad to Grad Fellowship

For additional scholarship information, visit the Office of Student Financial Assistance website.

Assistantships

Graduate students are often hired on assistantships in their departments or other university offices while pursuing graduate studies. Graduate assistants are employed to teach, conduct research, or perform other tasks for the university.

Graduate students may be employed as Graduate Teaching Assistants (GTAs), Graduate Research Assistants (GRAs), or Graduate Assistants (GAs). For eligibility, students must be accepted as a graduate student in a degree program and enrolled full-time. To be considered full-time graduate students, students must be full-time graduate students enrolled for at least 9 hours in fall and spring semesters and 6 hours in summer semester. However, there are two exceptions to this: (1) Students in their last semester who need less than 9 hours to complete their program are considered full-time if they enroll in the hours required for program completion, unless they are receiving federal loans. (2) Doctoral students who have finished all of their course work and passed their candidacy exam are considered full-time if they enroll in 3 hours of doctoral dissertation (XXX 7980) for each term until degree requirements are completed, unless they are receiving federal loans.

Specific eligibility and application guidelines for graduate assistants are established by the colleges and departments. To apply for an assistantship, students should contact their graduate program coordinator in the department of study.

Part-time students (those registered for less than 9 hours in fall and spring terms, less than 6 hours in summer term) and nondegree students are not eligible to be hired on assistantships.

Graduate Research Assistants

Graduate research assistants may be employed to assist professors with research activities, participate in research efforts in university institutes and centers or in off-campus projects affiliated with the university, or perform other research-related duties. They may also be employed in nonacademic university offices such as Academic Affairs, University Analysis and Planning Support, Operational Excellence and Assessment Support, Computer Services, and Course Development & Web Services.

Graduate research assistants are typically supported by grants and contracts but may also be supported by departmental funds.

Requirements

• Students must be classified as graduate students by the end of the add/drop period for the term of employment.



• Students must be full-time graduate students enrolled for at least 9 hours in fall and spring semesters and 6 hours in summer semester. However, there are two exceptions to this: (1) Students in their last semester who need less than 9 hours to complete their program are considered full-time if they enroll in the hours required for program completion, unless they are receiving federal loans. (2) Doctoral students who have finished all of their course work and passed their candidacy exam are considered full-time if they enroll in 3 hours of doctoral dissertation (XXX 7980) for each term until degree requirements are completed, unless they are receiving federal loans.



• Students may not work more than 20 hours per week. In rare circumstances, students may request to work excess hours by completing an Excess Hours Form (available at www.graduate.ucf.edu).

Graduate research assistants are not faculty and are not able to receive faculty parking privileges or faculty ID cards.

Graduate Assistants

Graduate assistants may be employed in college or department offices to assist in general office tasks and services not involved in teaching or research assignments. They may also be employed in nonacademic university offices such as the Registrar’s Office, Computer Services, the Library, and Course Development & Web Services.

Requirements

• Students must be classified as graduate students by the end of the add/drop period for the term of employment.



• Students must be full-time graduate students enrolled for at least 9 hours in fall and spring semesters and 6 hours in summer semester. However, there are two exceptions to this: (1) Students in their last semester who need less than 9 hours to complete their program are considered full-time if they enroll in the hours required for program completion, unless they are receiving federal loans. (2) Doctoral students who have finished all of their course work and passed their candidacy exam are considered full-time if they enroll in 3 hours of doctoral dissertation (XXX 7980) for each term until degree requirements are completed, unless they are receiving federal loans.



• Students employed as graduate assistants may not be simultaneously employed as a student assistant or adjunct faculty.



• Students may not work more than 20 hours per week. In rare circumstances, students may request to work excess hours by completing an Excess Hours Form (available at www.graduate.ucf.edu).



• Nondegree students may be employed but must be classified as student assistants (not graduate assistants).

Graduate assistants are not faculty and are not able to receive faculty parking privileges or faculty ID cards.

Graduate Teaching Assistants

Graduate teaching assistants may be employed as classroom teachers, co-teachers or classroom assistants, graders, lab assistants, or other roles directly related to classroom instruction.

Requirements

• Students must be classified as graduate students by the end of the add/drop period for the term of employment.



• Students must be full-time graduate students enrolled for at least 9 hours in fall and spring semesters and 6 hours in summer semester. However, there are two exceptions to this: (1) Students in their last semester who need less than 9 hours to complete their program are considered full-time if they enroll in the hours required for program completion, unless they are receiving federal loans. (2) Doctoral students who have finished all of their course work and passed their candidacy exam are considered full-time if they enroll in 3 hours of doctoral dissertation (XXX 7980) for each term until degree requirements are completed, unless they are receiving federal loans.



• Students must have completed at least 18 hours of graduate courses in the major prior to being employed as the instructor of record or teaching independently at the university.



• New graduate teaching assistants are required to attend the University Graduate Teaching Assistants Workshop before teaching classes at the university.



• Students with access to student records must maintain the confidentiality of all student records and information. Failure to do so will result in immediate dismissal.



• All graduate students involved in classroom instruction who received their undergraduate degrees from a foreign institution must prove competency in the spoken English language. See “English Competency for Graduate Teaching Assistants” in this section of the graduate catalog for more information.



• Students may not work more than 20 hours per week. In rare circumstances, students may request to work excess hours by completing an Excess Hours Form (available at www.graduate.ucf.edu).

Graduate teaching assistants are not faculty and are not able to receive faculty parking privileges or faculty ID cards.

English Competency for Graduate Teaching Assistants

All graduate students involved in classroom instruction who received their undergraduate degrees from foreign institutions must take the Test of Spoken English (TSE) or the Foreign Service Institute Language Proficiency Interview (LPI). Spoken English language competence of graduate students is required as follows:

• A. Presently Involved in Classroom Instruction —
  The spoken English language competence of all graduate students involved in classroom instruction, other than in courses conducted primarily in a foreign language, shall be ascertained by the respective department or college during the annual evaluation. Graduate students found to be potentially deficient in oral language skills shall be required to achieve a score of 220 on the TSE or a 3 on the LPI. If the score is within the range of 190-210 on the TSE or a 2+ on the LPI, the student may teach one semester while enrolled in appropriate English language instruction, beyond which time the score of 220 on the TSE or 3 on the LPI shall be required before the teaching assignment can be continued.
• B. New Students —
  The college or department will make an assessment during evaluation of an applicant’s credentials of graduate students seeking assignment as a classroom instructor. If found to be potentially deficient in oral language skills, the applicant shall be required to achieve a score of 220 on the TSE or 3 on the LPI either taken at the university upon arrival or in the country of origin in accordance with a special agreement between the university and the country of origin.

Employment of International Students

International students must have their I-20 authorized by the international adviser at the Office of International Student and Scholar Services for any on- or off-campus employment.

On-campus Employment

According to INS regulations, graduate students who are on an F-1 or J-1 visa may accept employment on campus without prior INS approval, as long as students are enrolled full-time and employment does not interfere with their studies. Employment may be full-time during vacation periods (between academic terms) for students who are eligible and intend to register for the subsequent academic term.

The university requires that all students employed as graduate assistants (Graduate Assistant, Graduate Teaching Assistant, and Graduate Research Assistant) be enrolled full-time during all terms that they are employed and maintain acceptable academic progress.

For international students, on-campus employment is limited to no more than 20 hours per week during fall and spring terms. During summer term, international students may request to work excess hours (more than 20 hours per week) by completing an Excess Hours Form (available at www.graduate.ucf.edu).

Off-campus Employment

International students may only be employed at off-campus locations that are affiliated with the university either through contractually funded projects or associated with the university curricula. Curricular training is authorized by the Office of International Student and Scholar Services only to students who qualify for Curricular Training for off-campus employment.

Tax Identification Number

All international students must obtain either a Social Security Number (SSN) or an Individual Tax Identification Number (ITIN) when they arrive at UCF.

As soon as possible, international students should provide a copy of their signed Social Security card or Individual Taxpayer Identification card to the Registrar’s Office in Millican Hall, Room 161. For additional information, e-mail to ssnvalid@mail.ucf.edu or call (407) 823-3496.

International students should be aware that the payments they receive from UCF are subject to up to 14 percent withholding tax. More information on this issue is available from the UCF Finance and Accounting website, which provides links to federal forms, publications, and U.S. treaties with countries.

The Office of International Student and Scholar Services assists international students with visa issues and the application process for an SSN or ITIN card.

FICA and FUTA Exemption Guidelines

The Internal Revenue Service (IRS) excludes certain types of student wages from the IRS definition of “employment” for purposes of FICA and FUTA tax withholding. The Internal Revenue Code (IRC) 3121[b][10][B] provides in part that wages paid by a university to one of its student employees who is enrolled at least half-time and regularly attending classes are exempt from the FICA and FUTA tax withholding. The university has the sole discretion whether to treat a student’s employment at UCF as exempt from FICA and FUTA withholding taxes.

The university provides assistantships for graduate students to gain research and/or teaching experience as part of their education toward a graduate degree. Graduate students are defined as those with pay classifications of 9181-9185.

To be eligible for this IRS exemption, a graduate assistant must:

• Be enrolled at least half time at UCF
• Attend classes regularly

Under this classification, services that are performed by graduate students as a general rule qualify as incidental to their primary purpose of pursuing a course of study at the university.

Criteria for FICA/FUTA Exemption Eligibility

• Graduate students are eligible for the FICA and FUTA exemptions only if they are enrolled at least half time. Graduate students are considered half-time when they are registered for at least five hours in fall or spring terms, at least three hours in summer term, or enrolled in at least one hour of thesis or three hours of dissertation during any term.



• Generally, students who are on sole fellowship support are not subject to FICA and FUTA taxes, since they do not have to account for hours of employment per week.



• Graduate students will be exempt from FICA/Medicare taxes during pay periods that overlap with the academic term and during breaks of less than five weeks. Graduate students who are not enrolled for longer than five weeks and employed by the university are subject to FICA/FUTA.

Student Financial Assistance

Executive Director: Mary H. McKinney
MH 120; 407-823-2827; e-mail: finaid@mail.ucf.edu
Website: http://finaid.ucf.edu

Students are encouraged to apply for financial assistance by completing the “Free Application for Federal Student Aid” (FAFSA). The following Financial Assistance policies and procedures are based upon federal, state, and University regulations current for the 2002-2003 academic year. Regulations are subject to change at any time.

Determining Eligibility

In order to qualify for federal and state financial aid programs, a student must be a citizen or permanent resident of the United States, the Mariana Islands, or the Pacific Trust Territories. Some financial aid programs are available to part-time students; generally at least six credit hours enrollment per term is required.

The Student Financial Assistance Office encourages all students to apply for financial aid and to begin the process early. There are many grant, loan, and employment programs available. Most programs require the determination of financial need.

Financial need is calculated by the federal processor who uses a standardized formula: financial need equals the cost of education (specific to the school to be attended) minus the expected family contribution (specific to each applicant) and minus any Veteran’s Educational Benefits or other expected resources available. Students and/or parents provide detailed financial information on the Free Application for Federal Student Aid (FAFSA), which generates a need analysis. The results are forwarded to the UCF Student Financial Assistance Office by the federal processor.

More Specific Eligibility Requirements Are Listed Below

• The applicant must have a high school degree and must not be enrolled in an elementary or secondary school.



• The applicant must be admitted as a degree-seeking student at UCF in an eligible program.



• The applicant must be a U.S. citizen or an eligible non-citizen (e.g. resident alien). Eligible non-citizens include I-151, I-551 and I-688 cardholders as well as some I-94 classifications.



• The applicant must be maintaining Satisfactory Academic Progress toward his/her degree. See the “Satisfactory Academic Progress Policy” in this section of the catalog or refer to the Student Financial Assistance website for more information.



• The applicant must not be in default on any Federal Student Loan and must not owe a repayment on any grant program.



• The male applicant must be registered with Selective Service (if applicable).



• The applicant’s aid may not exceed the published cost of attendance (refer to the Student Financial Assistance website for more information).
• The applicant must not have received Federal loans in excess of the established annual or aggregate limits.



• The applicant must show a financial need as computed on the FAFSA (for need based programs).



• The applicant must meet minimum hours of enrollment and other program-specific criteria.

Application Procedures

The following steps may take four to six weeks to complete. Students should apply well in advance of the March 1 deadline of the year for which aid is being requested. Students who desire to enter UCF in spring or summer term must also apply by the March 1 deadline of the preceding Spring in order to be considered for the maximum aid available.

1. Filename a Free Application for Federal Student Aid - UCF requires that the student complete the Free Application for Federal Student Aid (FAFSA) or Renewal FAFSA. Applications should be Filenamed electronically at www.fafsa.ed.gov. Follow-up promptly on all corrections to the FAFSA. If the student’s record is “rejected in analysis” by the federal processor, the student should provide them with the information they request as soon as possible. Processing of the student’s Filename will be held up until corrections are made.
   
   NOTE: The results of the student’s FAFSA must be in the financial assistance office by March 1 for the next fall and spring semesters, to meet our priority deadline, so that the student may be considered for all aid available.



2. Follow-Through - The student’s application will not be complete until all documents requested have been Filenamed and reviewed in the financial assistance office. Whenever the student receives financial aid correspondence, he or she should review it thoroughly and follow directions promptly. Delays can be frustrating, as well as costly.



3. Verification - Federal regulations require that some students verify the information submitted on their applications. If selected for verification, the student will be asked to provide additional information (such as copies of tax return forms, documentation of household size, untaxed income, etc.). It is not unusual for additional documents to be requested after the initial review of the Filename. Prompt response to requests for additional documentation will expedite completion of this process. Financial aid cannot be processed or received until verification is complete and all necessary corrections have been made.



4. Professional Judgment - Students should contact the Student Financial Assistance Office for an appointment with a counselor if they experience an extenuating circumstance that they were not able to state on the original FAFSA.



5. Award Notification - Award and important additional information will be sent to the student after the Student Financial Assistance Office processes the data. The student may provide loan processing information by completing the Federal Stafford Loan Response Form.

Helpful Tips

• Make a copy of tax return forms before submission to IRS.
• Start a folder NOW to save financial aid information and photocopies of all documents Filenamed and received.
• Include student’s name and SSN on all documents submitted to Student Financial Assistance.
• Maintain a current address in the Registrar’s Office; all financial aid correspondence is mailed to that address.
• Complete all items necessary to apply for a Federal Stafford Loan, even if it doesn’t seem advantageous at the time. The law requires that students be considered for a grant before a loan is offered; choosing a lender now does not obligate the student to process a loan, but will make it easier if additional funds are needed.
• Online access is available at http://finaid.ucf.edu/
• If the student has extenuating circumstances or runs into major problems at anytime, call our appointment line, 407-823-5285, to meet with a counselor. Call 407-823-2827 for other information.
  
  

  Office Hours:
  Monday:	9:00 a.m. - 7:00 p.m.
  Tuesday/Wednesday/Friday:	9:00 a.m. - 5:00 p.m.
  Thursday:	1:00 p.m. - 7:00 p.m.

Transfer Students

To apply for financial aid at UCF, complete all the application procedures listed with one exception. If a need analysis for the year in question has already been Filenamed, the student need only request that the processor forward the information to UCF Code 003954 by utilizing Part II of his/her SAR, or by calling 1-800-4-FED AID.

Independent Student Status    

The financial resources of parents do not have to be included in the determination of student’s financial need if the student is:

• Graduate/Professional
• 24 years of age or older as of the award year
• An orphan or ward of the court
• A veteran
• Legally and financially responsible for dependents other than a spouse
• Married

UCF Financial Assistance Programs

First-time UCF students will receive an award letter. Other students will receive an award letter only after their Filename is complete. Admission to UCF must be finalized with no contingencies, the student must be classified as Degree-Seeking, the verification process must be completed before a financial aid award will be disbursed, and the student must meet the standards for Satisfactory Academic Progress.

Student awards will be based upon the student’s financial need, the amount of funds available to UCF, the number of UCF students who qualify for aid, and the date the student completes the application process. The amounts listed on the award letter are estimates based on full-time registration. Awards are subject to change. Check the chart below to see the number of hours for which the student must enroll each semester to receive an award from each program. The results of the FAFSA will determine eligibility for these programs. It is the student’s responsibility to be aware of minimal hourly requirements for each program. When requirements are no longer met, awards will be adjusted as necessary. The adjusted award will appear on POLARIS.

Loans

Federal Family Educational Loans are made through private lenders. Undergraduate and degree seeking PostBac students must be enrolled a minimum of six credit hours at UCF in UCF classes at the time of disbursement to receive a loan check. First-time borrowers at UCF must complete an Entrance Interview before a loan will be processed. Entrance Interviews may be completed by entering our website and going to “Entrance Interviews” or can be attended in person. Contact the office for scheduling. Exit Interviews are required for graduation or when enrollment drops below half time. Exit Interviews are available through our website or you may contact the office for times and locations. Payment is deferred until students graduate or drop below half-time enrollment at UCF. Once eligibility has been determined by a need analysis, students must complete and submit a Federal Stafford Loan Request Form by the dates printed below so that processing can be completed in time to receive funds during the term indicated.

November 15 - Fall Semester Loan
March 15 - Spring Semester Loan
June 30 - Summer Term Loan

Employment

Federal Work Study (FWS) jobs are awarded as part of a student’s financial aid package: a minimum of six hours enrollment is required for undergraduates. Jobs are on- and off-campus and efforts are made to match job assignments with the student’s academic program. Awards are paid as an hourly wage.

OPS (Other Personnel Services) jobs are available on-campus and are not related to financial need. Application is made directly to the department advertising the position.

Emergency Loans

UCF Emergency Short Term Loans are available to students currently enrolled at UCF. Loans are granted at the beginning of the semester for books and emergencies. This is not for the payment of tuition and fees. A $5.00 nonrefundable service charge will be assessed for processing the loan. This service charge, like other debts owed the university, will be deducted at the time of check disbursement. If the loan is canceled, or not picked up, the $5.00 service charge still must be paid. The specific repayment date of the loan is noted on the loan contract.

Deferrals of Tuition and Fees

Financial assistance awards normally will result in the student being granted a deferment of tuition and fee payments. This process occurs automatically if the student has enrolled for sufficient hours, is meeting all general eligibility requirements, and is making satisfactory academic progress. This program makes up for the time lag that normally occurs between the date that tuition and fees are due and the date on which financial aid disbursements are made, which normally is three to four weeks after the semester begins. Students registering for classes during Registration or Late Registration must pay or be deferred for tuition and fees early, by the published deadline.

• The student’s “Fee Invoice/Schedule” reflects the dollar amount of deferment at the time of printing. Students must use the POLARIS home page to obtain up-to-date information. If the total amount of tuition and fees exceeds the amount of deferment, the difference must be paid by the due date on the “Fee Invoice” (class schedule). Different financial assistance programs require different hours of enrollment for eligibility. The student must make sure he or she is registered for the required number of hours. Students must register for at least six hours to receive a Federal Stafford and Federal Perkins award. (NOTE: Graduate students need at least half-time enrollment.) Summer enrollment requirements may be less.
• The following programs are not included in the Automatic Deferral Program: work study programs, third party deferrals, other waivers, and direct-pay scholarships.
• Since awards are subject to change, deferments are also subject to change.
• Deferments based on estimated Stafford loans will be canceled if the student does not complete the loan process.
• Financial aid deferments based on federal or state programs that require a FAFSA will not be available to students who do not complete a FAFSA in time for the results to be in UCF’s computer system by fee deadline dates. Federal loans cannot be processed without FAFSA data online to support the award.

NOTE: Both Subsidized and Unsubsidized Federal Stafford Loans will result in a deferral in the amount of 97 percent of the award, since origination fees are taken out by the lender and the guarantee agent in the amount of 3 percent. It is the responsibility of the student to properly drop classes prior to the end of the add/drop period. Additionally, under any circumstance where previously estimated financial aid cannot be paid and a deferment must be canceled, the student is liable for the cost of tuition, whether or not he/she attended classes. If classes are not dropped by the student, a financial aid deferment may keep them active. The student will be responsible for payment of these classes even if they never attended, and may receive a grade of “F.”

Financial Assistance Deadlines and Qualifications

Fund Disbursements

Financial assistance disbursements are not available at the time of registration. Funds will be disbursed after the third week of classes. Therefore, students should make themselves aware of the Automatic Deferment policies and procedures and should be prepared to use personal savings or a UCF Short Term Loan for books. Late applicants (those who apply after June 30) will likely find themselves caught up in a processing backlog that could dramatically delay the disbursement of their aid. These individuals should be prepared to cover their own living expenses out-of-pocket well into the semester.

Financial assistance funds for most programs are mailed directly to the student by the UCF Office of Student Accounts unless the student has a SunTrust Bank account linked to their UCF Smart Card. If that is the case, the net check amount will be directly deposited in their SunTrust account. Initial disbursements should take place after the third week of each semester. Most grant and scholarship checks go through a “net checking” process in which debts owed to the university are deducted from the available assistance. Federal Stafford Loan disbursements will also go through the “net checking” process, if two conditions are met: 1) the student has authorized Electronic Funds Transfer (EFT) on the promissory note; and 2) the student’s lender participates in UCF’s EFT program. All of the lenders on UCF’s preferred lender list participate in the EFT program.

For most students who do not participate in EFT, Federal Stafford checks will be held at the cashier’s office for pick-up by the student to facilitate any deduction for debts owed to the university. It is the student’s responsibility to pay outstanding debts to the school within 21 days of the date of the notification that funds have been disbursed to avoid a late charge. Undergraduate and post-baccalaureate (“B” certification only) students must be enrolled in at least six credit hours at UCF in UCF classes at the time of disbursement of each Federal Stafford Loan check. Graduate students need at least half-time enrollment.

NOTE: The verification process must be complete before financial assistance funds will be released. Students on Financial Assistance Cancellation will not receive funds.

Federal Stafford Loans

Student loan check(s) or EFT disbursements will be sent to the University of Central Florida after the lender has received a completed application/promissory note approved by UCF. We strongly suggest that you follow-up with your lender if you have not received your loan check within 20 days of mailing your promissory note or notification by the UCF Financial Assistance Office of a problem. To estimate when your Federal Student Loan funds will be mailed, refer to the Disclosure Statement from your lender; it indicates a date the lender intends to send the funds to UCF. If that date is before the semester starts, please allow ten working days from the first day of classes before inquiring about your funds. If the date is after the semester begins, please allow ten working days from the disbursement date for UCF processing. Loan checks or funds will be disbursed after the beginning of classes, usually after the third week of classes.

• First-time borrowers at UCF: must attend an “Entrance Interview” at UCF before the loan award can be made. Sessions may be available at orientation and at our website: http://finaid.ucf.edu. The times and location of entrance interviews will be posted.
• Two-term loans: to receive the second half of a two-term loan, the student must have received the first disbursement, and be enrolled for at least six hours at UCF (graduates must be enrolled at least half-time) for the second semester to receive the second check. If the student did not accept the first term loan disbursement, he or she cannot receive the second term disbursement and must cancel the original loan request and reapply for a new loan through Student Financial Assistance.
• Summer Term: undergraduate students must have a minimum of six hours at UCF in UCF classes to receive assistance. If the student’s hours include Summer B hours that are needed to meet the minimum requirements, funds will not be disbursed until Summer B term. Graduate students require at least half-time enrollment.

Exit Interviews are required upon graduation or departure from UCF. Be sure to Filename address changes with the Registrar’s Office or online at https://connect.ucf.edu as they occur.

Award Notification

In the spring of each year, most students will be notified of the estimated awards they should receive in the coming school year. Award notices may not go out to students who were selected for verification, and have not completed that process, since verification corrections often alter award eligibility. Notification will also not go out to students who have been canceled from financial assistance due to a problem with academic progress. Award letters that are sent out anytime prior to the beginning of the semester will disclose estimated awards based on the enrollment information provided by the student on the FAFSA. If the student enrolls for less than 12 hours, some estimated awards may change. In addition, new information brought to the attention of our office (such as third party benefits, waivers or deferrals, prepaid tuition plans, or newly awarded scholarships) can cause a reduction in the amount of previously estimated need-based assistance.

Award letters are sent out to students who miss the application priority deadline once there is enough information on Filename to make an awarding decision. Verification students will receive their award notifications once that process is complete. Regardless of when the notification is sent out, it will be accompanied by a comprehensive information insert. Students should read this insert carefully and follow the instructions.

Only students receiving Perkins Loans are required to return the award notice to acknowledge acceptance of the award. Please note that although an estimated Federal Stafford loan may appear on the award letter to notify students that they are eligible for that form of assistance, the student still must apply for the loan by completing the requested information on the “Federal Stafford Loan Response Form.”

Overawards/Overpayments

Awarding of a financial aid package involves matching the student budget with the Estimated Family Contribution (EFC), which is calculated from the FAFSA information. The office attempts to award students as much of the difference (unmet need) as possible. From time to time, the office will establish an aid package for a student and later the budget or EFC changes or aid will come in from some unexpected source (such as a scholarship). This may result in what is called an “overaward.” If no adjustment to the aid package occurs and the financial aid is actually paid, this is called an “overpayment.” State and federal regulation require adjustment or repayment of overawards and overpayments for many programs. If the student receives notification of scholarship or other third-party payment after receipt of the award notice, please notify the office. The financial assistance office may be able to correct an overaward before it becomes an overpayment. If an overpayment does occur, the financial assistance office will notify the Student Accounts Office and the student will be required to work with them on a repayment.

Refunds and Return of Title IV Funds

Students should be aware that if they withdraw from the university after having received financial assistance, they may have to repay a portion of that assistance, which must be returned to the appropriate program. Students who received Federal Stafford Loans should also know that the university is required to notify lenders of student withdrawals.

Refunds

Financial assistance recipients planning to withdraw from UCF first should read the “Withdrawal Policy”  in the “Registration” section of this graduate catalog. If the student is due a refund according to this policy, the financial assistance program(s) from which the student received assistance will first be reimbursed. Any remaining balance after refunding all appropriate assistance programs will be refunded to the student. In no case will the amount refunded to the assistance program exceed the amount disbursed.

Return of Title IV Funds

Effective the Fall 2000 Semester, the University of Central Florida adopted a new refund policy that conforms to the updated version (Section 668.22) of the “Higher Education Amendments of 1998.” Students who have received (or who are eligible to receive) funding of federal assistance under Title IV of the above act and who withdraw from all their courses prior to the 60 percent point in the semester are subject to a recalculation of their awards based on the amount of aid earned. The amount of aid earned is determined by the number of days the student was enrolled prior to withdrawing from classes. Any assistance the student received in excess of the earned amount must be repaid to the university. The university will return the funds to the appropriate source. For example, a student received $1,000 in federal funding and withdrew at the 30 percent point in the semester. The amount of earned aid would be 30 percent of $1,000, or $300. The amount of unearned aid, $700, would have to be returned to the appropriated funding source. The student is required to pay the university any unearned aid received.

A student who owes a financial assistance repayment may not receive further financial aid until the funds are returned in full to the university. In addition, academic transcripts will be withheld until repayment is complete. Students should schedule an appointment with or come to the Student Financial Assistance Office prior to withdrawing from classes to confirm the consequences of that withdrawal. The appointment telephone number is 407-823-5285.

Conditions and Requirements for Receiving Assistance

• The student must enroll for a minimum of six semester hours; 



• The student must maintain UCF’s standards for Satisfactory Academic Progress (following section);



• The student agrees to inform the office of any additional assistance received beyond that listed on the award letter. Any subsequent awards or income may necessitate a revision of the financial assistance award;



• The student must not be in default on any educational loan or owe repayment on a grant at this or any other institution;



• The student must provide all information requested for the completion of his or her Filename. If selected, verification must be completed prior to the receipt of any funds or certification of a Federal Stafford Loan;



• The student must notify the Student Financial Assistance Office of any changes in housing status or corrections to the financial or household information from that listed on the student’s assistance application;



• The student must reapply yearly for financial assistance; and



• The student’s Financial Aid Package may not exceed the cost of attendance as specified on the Student Financial Assistance website.

Satisfactory Academic Progress Policy

Federal regulations require the university to establish standards of Satisfactory Academic Progress as a general eligibility requirement for financial assistance. A student must maintain Satisfactory Academic Progress in a course of study regardless of whether the student was a previous recipient of financial aid. Students who are unclear about these policies should schedule an appointment.

Time Limit

When a student meets or exceeds the number of allowed Overall Attempted Hours, the student will be placed on “Financial Aid Cancellation” at the end of the semester/term (even if financial aid was not received during previous terms).

Financial Aid Probation

If students are placed on “Financial Aid Probation,” they must complete the following requirements for the term in which they are on probation. Failure to do so will result in “Financial Aid Cancellation” at the end of the probationary term.

Procedure for Appeals

If students do not meet the above standards, they will be placed on “Financial Aid Cancellation.” When students are on Financial Aid Cancellation, they are not eligible for aid, nor a deferment, until reinstated through the appeal process. Any student with extenuating circumstances who is placed on Cancellation may appeal to the Financial Aid Review Committee. To appeal, the student must:

1. Complete the Satisfactory Academic Progress Appeal Form; and
2. Submit acceptable documentation supporting the extenuating circumstances.

After a thorough evaluation of the written request and all documentation, the Financial Aid Review Committee will notify the student of its decision in writing. Aid remains cancelled unless the student receives written notification of reinstatement.

Re-establishing Eligibility              

Students may re-establish financial aid eligibility. Contact the Student Financial Assistance Office for more information about requirements.

Student Rights and Responsibilities

• Students have the right to full information about the financial aid programs available at UCF, application procedures and deadlines, and the criteria used to determine a financial package.



• Students have the right to appeal decisions made by the Student Financial Assistance Office.



• Students have the right to equitable treatment of their financial assistance applications. Although each student’s case is analyzed individually, eligibility standards are applied uniformly without regard to race, gender, religion, creed, national origin, or physical handicap.



• All students’ records are confidential.



• It is the student’s responsibility to review and understand all information and instructions, meet all deadlines, and provide all information and documentation accurately. Errors and omissions can cause delays and prevent students from receiving assistance. Misrepresentation is a violation of the law.



• It is the student’s responsibility to periodically check their financial assistance progress on POLARIS at https://connect.ucf.edu for application status, short-term loan status, deferment status, disbursement information, and “Fee Invoice.”