Registration Information

Registration Periods

During each academic semester, registration is held for all new, currently enrolled, degree-seeking, and non-degree-seeking students for the following term. Registration consists of these periods:

Advanced Registration for continuing students, which is normally held immediately after the midterm of the current semester for the next semester
Regular Registration for new students, which is normally held one or two days immediately before the start of the semester
Add/Drop, which is held during the first week of classes for each semester

Spring Advanced Registration is held following midterm for the fall semester. Summer and fall Advanced Registrations are held concurrently immediately following the midterm of the spring semester. The dates and times of these registration periods are listed in the Schedule of Classes.

Telephone and On-line Registration

Registration is available by telephone (with an 800 as well as local number), in the college advising offices, and at walk-by registration. Registration is also available on-line on the Web through the POLARIS system. To access the system, you will need to enter a student identification number and also a PIN code.

PIN (Personal Identification Number)

For new students who have never accessed POLARIS, a kiosk, or Direct Access (Financial Aid), the PIN code will be the birth month and day in the MMDD format (August 27 would be 0827) for the student. After logging in once, the system will force a change to a new four-digit PIN. Students should check their PIN prior to registration.

If a PIN has been forgotten, a photo ID presented to the Registrar's Office or at an area campus records office is necessary to reset it. The PIN cannot be reset using the telephone.

The universal PIN can be used for TouchTone registration and grades, POLARIS, Direct Access (Financial Aid), and the kiosks located around campus.

On-line Registration Information and Course Schedules

Registration information and course schedules are also both available on-line.

Registration: http://www.ucf.edu
Course Schedules: http://pegasus.cc.ucf.edu/~wwwdata/tally2.html

Schedule of Classes

The Schedule of Classes is published two times a year by the Registrar's Office (AD 161). One edition contains the summer and fall terms and the second edition contains the spring term. The Schedule of Classes is distributed by the colleges and departments.

New Graduate Students

All new first-term graduate students must have residency, health, and patent forms completed before they are allowed to register at UCF. Holds placed on registration will be removed once the forms are received. Forms may be obtained in Graduate Studies - Admissions (AD 230). Registration information will be mailed to first-term graduate students about two to three weeks prior to the beginning of the term.

Continuing Graduate Students

Continuing graduate students register by telephone using their PIN code. They may pick up their registration (Audit) form in their departments. All continuing students should register early to ensure that courses will be offered. For graduate students with fellowships or assistantships, failure to register early may result in delays in receiving assistantship paychecks and sometimes result in the loss of tuition waivers. Continuing graduate students registering for Internship, Independent Study, Thesis or Dissertation hours, or research report hours must fill out a Registration Agreement form obtained from their advisor or department office. The college graduate office will normally register students into these courses. The TouchTone registration system cannot be used for registering for these classes.

Non-degree-seeking Students

All non-degree-seeking students should check with the departments where they want to take courses before they register to learn what is required by that department to register. Certain classes are restricted, and it is best to find this out first. In the College of Education, non-degree-seeking students can ONLY register for 5000- and 6000-level classes. In the College of Business Administration, non-degree-seeking students cannot register for graduate courses. The College of Engineering will only allow non-degree-seeking students to register with special approval from the program coordinator. Non-degree-seeking students who want to register for College of Arts and Sciences or College of Health and Public Affairs courses should check with the individual programs for more detailed information.

Non-degree-seeking students must be registered for 12 hours to be considered full-time. Non-degree-seeking students who already have certification elsewhere (i.e., from a College of Education in another state) are not eligible to receive financial aid. In general, non-degree-seeking students are not eligible for financial aid, assistantships, fellowships, or tuition waivers, although it is best to check with the Office of Student Financial Assistance for specific details.

Only up to nine hours taken in non-degree-seeking status may be used toward a graduate degree.

Audit Registration

Auditors are those students wishing to attend classes without receiving academic credit. To audit a class, the student must file a regular application and be accepted as a degree-seeking or non-degree-seeking student. Audit forms are available in the Registrar's Office and must be filled out by the student and must be approved by the college where the course is taught. Students registering for credit during regular registration, late registration, or add/drop may not change to audit status, but must remain in the course or withdraw through normal withdrawal procedures.

Holds

Holds may be placed on students' records, transcripts, grades, or registrations because of financial or other obligations to the university. Satisfaction of the hold is required before a release can be given. To obtain a release on financial holds, payment must be made in cash, cashier's check, or money order in U.S. currency at the Cashier's Office (AD 111).

To release Graduate Studies holds, the students must provide the documents to complete their records; or if the hold is labeled "denied," they must stop by Graduate Studies (AD 230) and switch to non-degree-seeking status.

Those students who are placed on nine-hour holds must see their advisor or they may sign a form provided by Graduate Studies stating they are not taking courses toward a graduate degree.

Transfer Credit

Transfer Summary Records are prepared for all degree-seeking graduate students who are enrolled and have attended another regionally accredited institution. Priority is given to complete files (i.e., files with final transcripts from each institution received by the twentieth class day). Students with incomplete files will be placed on Administrative Hold. Although all college-level course work transferred from a regionally accredited institution is shown on the UCF transcript, applicability of the course work toward a degree is determined by the college or major department. Graduate students can only apply nine credit hours of transfer work to their intent to graduate.

Fee Payments

All graduate students must pay their tuition and fees at the end of add/drop. It is important to do this as students will be dropped from courses at this time. If a department or college has not recorded tuition waivers by then, students must pay all tuition and fees. If a department or college has waived partial tuition and it is recorded, then students must pay the remainder of the tuition owed and all of the fees by the end of add/drop. It is important for graduate students to register early to provide the department or college with enough time to record tuition waivers.

Fee Invoices

Fee Invoices will be mailed approximately:
Summer Fall Spring	April 20 July 6 November 14

You are not assured of being registered for any class until you pick up your Fee Invoice/Schedule. Your fee invoice lists your fees and the classes in which you are registered. Although fee invoices will be mailed for summer and fall courses, please obtain a new invoice if you register after the invoices are mailed. The new invoice will reflect changes in your fees. Be sure to have your current address on file (see "Address Changes").

Pick up your Fee Invoice/Schedule by presenting a photo ID at the Registrar's Office, area campus, or college advising offices. Fee Invoices are also available on POLARIS and in these offices:

Arts and Sciences
Business and Administration
Education
Engineering
Health and Public Affairs FA 202
BA 240
ED 109
ENGR 281
HPB 201

Mandatory Health Information

In order for a student to register, the State University System of Florida requires:

All students born AFTER 1956 to present documented proof of immunity to measles (rubeola).
All students UNDER the age of 40 to present documented proof of immunity to rubella (German measles).
All students (REGARDLESS OF AGE) to submit a signed medical history form.

Please refer to the immunization form for specific details of requirements and acceptable documentation. If you have questions, contact the Immunization Coordinator, Student Health Services (phone: 407-823-3707; fax: 407-823-3135; e-mail: bjobes@pegasus.cc.ucf.edu). Our office hours are Monday-Friday, 8:00 a.m. to 4:30 p.m.

Address Changes

The address the university uses for students is taken from the application for admission or readmission. It is the student's responsibility to make the appropriate changes to their address. Address changes can be made in the Registrar's Office (AD 161) or at any of the kiosks located on campus.

Address changes can also be made by writing to the Registrar's Office. Written requests must include the student's Social Security Number and signature and must be mailed to the Registrar's Office, UCF P.O. Box 161114, Orlando, FL 32816-0114.

Enrollment Certifications

To confirm enrollment in the University, students should go to the Registrar's Office, AD 161. A picture identification is required. Enrollment certifications for a current term are available after add/drop.

Enrollment Status for Fall and Spring Terms

Non-degree-seeking Degree-seeking

Status Credit Hours Status Credit Hours

Full 12 or more Full 6 or more

Half 6, 7, 8, 9, 10, or 11 Half 3, 4, or 5

LTHT less than 6 LTHT less than 3

Enrollment Status for Summer Term

Non-degree-seeking Degree seeking

Status Credit Hours Status Credit Hours

Full 12 Full 3

Half 6 Half 2

LTHT less than 6 LTHT less than 2

One credit hour of thesis/dissertation is considered full time in all semesters.

Student Records

Student records submitted to the University become the property of the University and cannot be returned to the student or released to a third party. Copies of student records can be released if a written request signed by the student is received by Graduate Studies (AD 230)

Withdrawals

Students may withdraw from courses after the end of add/drop. The withdrawal time period begins the first business day after add/drop through the date specified in the UCF academic calendar as the deadline for withdrawals. This date is normally the midpoint of the semester. Students wishing to withdraw from a class must present their picture identification card and sign the withdrawal form in the Registrar's Office, AD 161.

Withdrawals may be accomplished by mail, but mail requests must be postmarked no later than the date for withdrawals that is published in the UCF academic calendar. Students who wish to withdraw after the published deadline must file a petition in Enrollment and Academic Services, AD 210, (407) 823-2691.

Financial Support

Graduate students who will be supported on assistantships must see their program coordinator to see that their employment contract form is filled out. If tuition waivers are desired, then they must also fill out a Graduate Tuition Fee Waiver Request Form with the program coordinator and attach the employment contract to it (PAF). This should be done before fees are paid; for continuing students, this should be done before the new semester begins. Paychecks are delayed when these arrangements are not made prior to the beginning of the semester.

Fellowships

All graduate students who are receiving fellowships should register as early as possible, and see the Fellowships Coordinator (AD 230, 823-6497, gradfaid@mail.ucf.edu) to ensure that arrangements are made to receive proper payment.

Student Responsibility to Inform Offices

All graduate students who need or have financial aid to attend UCF should be sure to tell appropriate offices when receiving advisement about desired goals.

Parking

Phone: (407) 823-5812

All vehicles parked on campus, including evening students' vehicles, must be registered with the Parking Services Office and display the appropriate permit or decal. Parking Services offers assistance to motorists, including battery jump-starts and unlocking car doors. Office hours are 7:30 a.m. to 6 p.m. Monday - Thursday and 7:30 a.m. - 5 p.m. on Friday.

Visitor Information Center

Phone: (407) 823-2429

To park on campus without a permit, purchase a daily permit at the Visitor Information Center (VIC) across from the Administration Building or from any pay-and-display machines on campus. Daily permits are valid only in student lots. Meters are also available. The VIC is open 7 a.m. to 8 p.m. Monday - Friday, and 7:30 a.m. to 4 p.m. Saturday.

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