University Graduate Regulations

The following are minimum university-wide standards for the operation of graduate programs. Additional requirements for each graduate program are described in the individual college descriptions (see Arts and Sciences, Business Administration, Education, Engineering, Health and Public Affairs, School of Optics).

Student Status

Restricted Graduate Student - a degree-seeking graduate student who meets BOR criteria, but does not meet program requirements to be accepted as a Regular Graduate Student. Restrictions will be attached to the admission that will have to be fulfilled before the student is made a Regular Graduate Student.

Non-degree-seeking - a student who has not been accepted into an academic program and is not seeking a graduate degree. Some students in this category are completing application requirements for a graduate program. Students who are allowed to take graduate courses in this category can only transfer nine credit hours into a graduate program.

Graduate Certificate Student - a student, either a degree-seeking graduate student or a non-degree-seeking student, enrolled in a graduate certificate program. Non-degree-seeking students enrolled in graduate certificate programs are not eligible for financial aid. If accepted into a graduate program, students in this statue may, at the discretion of the program, transfer the credit hours for a graduate certificate program into a regular graduate program.

Student's Responsibility

University Closings

UCF Employment

Student FICA exemption - Graduate students who are enrolled at least part time (3 hours in spring/fall; 2 hours in summer; 1 hour of thesis/dissertation) will be exempt from FICA/Medicare taxes during pay periods that overlap with the academic term and during breaks of less than five weeks where graduate students are employed but not enrolled will result in withholding FICA/Medicare taxes.

Note: International students with F-1 Visas are prohibited from working in excess of 20 hours per week during the fall and spring semesters.

Appeals

General Requirements for All Graduate Programs

Program of Study and Academic Performance

Course Requirements

Course Loads

Course Levels of Graduate Work

6000-Level Courses These courses are designed for graduate students. Post-baccalaureate or Non-degree seeking students should check with the colleges about their ability to enroll in 6000-level courses. Undergraduate registration in 6000-level courses is allowed only in special situations with prior approval by the college. Undergraduate students must be within nine hours of graduation, have a minimum 3.0 GPA, and not register for more than a total of twelve hours in that term.

5000-Level Courses Courses at the 5000 level may be utilized toward satisfying the graduate degree requirements and may be taken by graduate students. Non-degree-seeking students and seniors may enroll in 5000-level courses with permission from the program.

Other Under special circumstances 4000-level courses may be applied toward a graduate degree, but not in excess of six semester hours. Courses at the 3000 level or below shall not be utilized in a graduate program of study unless permission is obtained from the college prior to enrollment in the course. Under no circumstances should 3000-level courses be used in a doctoral program except as transfer credits as explained under "Transfer Credit" for doctoral students in this catalog.

Language Requirements
Foreign language requirements shall be at the option of the individual departments or appropriate units consistent with their college regulations.

Transfer of Credit When Accreditation Is Uncertain

Credit by Examination or Waiver

Thesis, Research Report, and Dissertation Grades

Public Access

Degree Application Process

Application for Graduate Degree

Application for Graduate Certificate

Thesis and Dissertation Requirements

Each semester the Thesis/Disseration Editor presents workshops to inform graduate students about procedures, deadlines, and requirements associated with preparing a thesis and dissertation.

Students who wish to complete their degree requirements in a given semester must take their oral defense and turn in their final unbound copies to the Thesis/Dissertation Editor in Graduate Studies by the dates shown in the Academic Calendar of the Graduate Catalog.

Certification for Degree or Certificate

Registration in Term of Graduation

Readmission

Graduate Certificate Programs

It is the intent of these programs to be current, providing specialized and state-of-the-art content to area employees. Often certificate programs are offered using flexible and nontraditional delivery systems that provide the best service to the employees in this metropolitan area. Distributed learning, weekend courses, evening courses, and accelerated term courses are acceptable.

Certificate programs can be used as a way to round out a graduate degree program, providing a special area of emphasis in addition to a graduate degree. Frequently a certificate program can provide an interdisciplinary focus to an existing program of study to provide more depth and understanding to enhance a graduate program.

Any academic unit may propose a graduate certificate program that encompasses graduate courses in its graduate program. If an interdisciplinary certificate program is proposed, it must be acceptable to departments and faculty offering the courses and graduate programs on which the certificate program is based.

Only departments offering graduate degree programs are eligible to develop graduate certificate programs, although departments not offering graduate degrees could join a graduate program in offering an interdisciplinary certificate. College-wide graduate programs are also eligible to develop graduate certificate programs. Certificate programs will not be allowed without some connection to an existing graduate program. The program, wherever it is academically housed, must be clearly identified and labeled as a certificate program. The intent of the programs must be specified in any department or college publications (print or Web based).

A faculty coordinator will be appointed for each certificate program. The coordinator will be responsible for certifying successful completion of the program's academic requirements. The Provost will approve the design and title of the certificate. The Office of Graduate Studies will arrange for recording the completed certificate on the student's transcript. However, certificate recipients will not be recognized at commencement.

University Admission Status

Course Requirements and Loads

No internship or independent study courses may be used in a certificate program. The use of practicum courses in a certificate programs is not generally encouraged, but may be used in programs where there is a strong professional setting and on-campus faculty supervision. Alternative delivery programs are acceptable and encouraged. Distributed learning, weekend courses, evening courses, and accelerated term courses are acceptable.

A course may not apply toward more than one certificate program. Certificate students must take the full number of required hours. If an overlap of course work occurs between two or more certificate programs for the same student, the student must complete the total required hours by taking electives approved by the program.

All courses that are offered as part of a certificate program must be graduate-level courses. Students must earn course grades of "B" or better to get credit toward the certificate. Courses may be retaken to achieve a better grade.

Applicable Credits

Recency of Credit
Graduate credit hours taken at UCF less than three years previously from a prior baccalaureate, master's, specialist, or doctoral degree may be applied toward a certificate, with the consent of the program.

Master's Programs

University Admission Standards

Applicable Credits and Courses

• Work taken as a post-baccalaureate student at UCF
• Work taken at institutions within the State University System (SUS)
• Work taken at other accredited institutions not in the SUS
• Work taken while in graduate status in another major while at UCF
• Work taken in a graduate certificate program at UCF

No more than nine semester hours total of graduate credit may be transferred into the graduate program from UCF post-baccalaureate work or from other accredited institutions.

Graduate programs are permitted to accept up to nine hours of graduate course work taken at UCF while an undergraduate student as part of an undergraduate program of study. Oversight of the appropriateness of and discretion for accepting such courses into a graduate program of study will be provided by the instructor, graduate program coordinator, and graduate college coordinator. The use of these hours of graduate course work in a graduate program of study is at the discretion of the college and program. This does not apply to undergraduate course work taken while an undergraduate student.

Institutions not in the State University System must be fully accredited by a regional accrediting association of the Commission on Accreditation (e.g., the Southern Association of Colleges and Schools). In some instances, UCF will have conducted an independent evaluation of a nonaccredited institution. If judged to be equivalent, hours may be transferred from these schools. In all instances, only grades of B or better will be transferred.

Students who wish to take course work elsewhere while enrolled as a student at UCF must apply and be accepted as a Traveling Scholar. Credits earned as a Traveling Scholar are considered "resident" credits that are earned at UCF. Consult the "Traveling Scholar" section in this chapter for more information.

Time Limitation for Degree Completion

Examinations

Advisory Committees

The Academic Adviser is normally necessary when there is considerable flexibility in course work, or where the student is conducting research and working with a thesis advisor who is not a UCF faculty member. Both thesis and non-thesis programs may find it useful to appoint an Academic Adviser.

Thesis Advisory Committee
A student seeking a degree requiring a thesis shall have a Thesis Advisory Committee of at least three members with the designation of chair and/or thesis director being optional. Two of the members must be faculty in the program. This committee shall recommend to the Dean of the college the design of the student's program of study, provide continual guidance for the student, and be the principal mechanism for the evaluation of the student's thesis and performance in any general examinations.

Thesis

Each semester the Thesis and Dissertation Editor presents workshops to inform graduate students about procedures, deadlines, and requirements associated with preparing a thesis and dissertation.

Students who wish to complete their degree requirements in a given semester must take their oral defense and turn in their final unbound copies to the Thesis and Dissertation Editor in Graduate Studies by the dates shown in the Academic Calendar of the Graduate Catalog.

Enrollment Requirement
Master's level students who are engaged in thesis or research report-related activity must be enrolled for at least one credit hour each semester during which this activity takes place. This requirement does not negate the requirement that all graduate students be enrolled the term they graduate. (See "Registration in Term of Graduation.")

Thesis Defense
The Dean of the college, or designee, will normally attend all thesis defenses. Thesis committee members who do not approve of the thesis may choose to not sign the thesis approval sheet. Thesis defense will be approved by a majority vote of the Thesis Advisory Committee. Further approval is required from the Dean or Dean designee and the Office of Graduate Studies before final acceptance of the thesis in fulfilling degree requirements.

Education Specialist Programs

University Admission Standards

Examinations

Program of Study and Academic Standards

Transfer of Credit

In the Curriculum and Instruction program:
Up to 30 hours of credits earned during the master's degree are transferable into the specialist degree.

Time Limitation and Continuous Attendance

Doctoral Programs

University Admission Standards

Minimum university standards for admission to a doctoral program require a bachelor's degree from an accredited institution and a minimum of a 3.0 GPA in the last 60 attempted semester hours of undergraduate studies, or a score of at least 1000 on the combined verbal-quantitative portion of the GRE or a combined verbal-quantitative score of at least 450 on the GMAT, or a master's degree from an accredited institution and GRE or GMAT scores. A GRE or GMAT (Business Administration) score is required of all applicants. However, meeting minimum university admission standards may not satisfy doctoral program admission requirements. Additional or higher criteria may be required by the college or department.

Examinations

Qualifying Examination. This title designates the examination (optional by programs) which is used to determine if students should continue with their doctoral studies. It is normally given within the first year of the doctoral program. This is a written examination and is permanently filed in the student's records in the program.

Candidacy Examination. This title is used for the examination which the student takes prior to admission to Candidacy Status. This is a written examination and is permanently filed in the student's records in the program. It is normally taken near the end of completion of course work, and must be passed before being allowed to enroll in dissertation hours.

Dissertation Proposal Examination. After passing the general Candidacy Examination, the student will write and defend a Dissertation Proposal in an oral examination.

Dissertation Defense. This is an oral examination (or defense) of the dissertation.

Completion of Qualifying Examination

Program of Study

Course Requirements

Independent Study Hours
No more than 12 total semester hours of independent study (including those hours counted toward a master's degree) may be applied to a doctoral program of study.

Academic Standards

Special Degree Requirements

Residency Requirements

Transfer Credit

Graduate programs are permitted to accept up to nine hours of graduate course work taken at UCF while an undergraduate student as part of an undergraduate program of study. Oversight of the appropriateness of an discretion for accepting such courses into a graduate program of study will be provided by the instructor, graduate program coordinator, and graduate college coordinator. The use of these hours of graduate course work in a graduate program of study is at the discretion of the college and program. This does not apply to undergraduate course work taken while an undergraduate student.

Time Limitation for Degree Completion

Readmission

Examination Committee

Candidacy

Candidacy Examination
The purpose of the Candidacy Examination is for the student to demonstrate knowledge of the field, including theory, bibliography, and research methodology. The examinations must be written and should be based on the student's plan of study and may be a defense of a written dissertation proposal. Written examinations are administered and established on campus by the student's Doctoral Committee in coordination with the college. All written original examination materials will be kept in the student's file in the program.

Enrollment in Dissertation Hours
The student must continue to enroll for at least one semester hour of dissertation credit each semester after attaining candidacy status until the oral defense of the dissertation has been made. Post-candidacy enrollment is allowable for a maximum of four (4) years subject to the seven (7) year time limitation.

NOTE: Generally enrollment in 3 credit hours is required while students are in residence at UCF and placing substantial time demands on their professors. For part-time and nonresident students enrollment of at least one semester hour is required. Colleges may have more stringent requirements.

Dissertation

Dissertation Advisory Committee Composition
Doctoral students must have a Dissertation Advisory Committee prior to the Candidacy Examination. The Committee, which will consist of a minimum of four faculty members (three from the college in which the program is located and one from outside that college), must be approved by the Dean or designee of that College. Program areas may further specify additional committee membership. All members should be in fields related to the dissertation topic. The Office of Graduate Studies reserves the right to review appointments to advisory committees, place a representative on any advisory committee, or to appoint a co-adviser.

All members vote on acceptance or rejection of the dissertation proposal and the final dissertation. The dissertation proposal and final dissertation must be approved by a majority of the committee.

Dissertation Preparation
The Graduate Studies Thesis and Dissertation Manual describes UCF's formatting requirements for theses/dissertations and outlines the steps graduate students must follow to submit their theses/dissertations to Graduate Studies for binding. Graduate students obtain the manual from the Thesis and Dissertation Editor, use the copies on reserve at the Reference Services Desk in the UCF Library (second floor), or access this information on the editor's website.

Each semester the Thesis and Dissertation Editor presents workshops to inform graduate students about procedures, deadlines, and requirements associated with preparing a thesis and dissertation. Those students who have just passed Candidacy are encouraged to attend a workshop.

Students who wish to complete their degree requirements in a given semester must take their oral defense and turn in their final unbound copies to the Thesis and Dissertation Editor in Graduate Studies by the dates shown in the Academic Calendar of the Graduate Catalog. Doctoral students also must provide one unbound copy for microfilming by University Microfilms International (UMI). The editor will send dissertations to UMI, with the student's completed UMI form and microfilming fee.

Dissertation Defense
The dean of the college or his/her designee will normally attend all dissertation defenses. Dissertations will be approved by a majority vote of the advisory committee. Further approval is required from the Dean or Dean designee and the Office of Graduate Studies before final acceptance of the dissertation in fulfilling degree requirements.

Special Scholar Programs

Traveling Scholars

A traveling scholar must be recommended by his or her own graduate adviser, who will initiate a visiting arrangement with the appropriate faculty member of the host institution. After agreement by the student's adviser and the faculty member at the host institution, graduate deans at both institutions will be fully informed by the adviser and have the authority to approve or disapprove the academic arrangement. A student will register at the host institution and will pay tuition and/or registration fees according to fee schedules established at that institution. The Traveling Scholar form, available in the department offices, must be used for documentation. This form must be completed and prior approval obtained before any course work can be taken.

Each university retains its full right to accept or reject any student who wishes to study under its auspices. A traveling scholar will normally be limited to one term for a total of six credit hours taken as a traveling scholar at another institution.

A traveling scholar is not entitled to displacement allowance, mileage, or per diem payments. The home university, however, may at its option continue its financial support of the traveling scholar in the form of a fellowship or graduate assistantship with any work obligation to be discharged either at the home or at the host institution.

As part of the Traveling Scholars agreement, SUS institutions agree to accept one another's entrance requirements and credits. All Traveling Scholars are required to submit the Student Health History and immunization requirements according to UCF and BOR policies. Credit is not automatically transferred into the graduate program of study. The student must request an official transcript be sent from the host institution to Graduate Studies (AD 230, P.O. Box 160112, Phone 823-2766), and the program coordinator must complete the Program of Study so that the credits can be entered into the student database. Credits earned will be considered resident credits and are not counted as "transfer" credits under the "nine-hour" rule. These hours may count toward UCF residency requirements if prior approval is obtained. Graduate students are not allowed to be traveling scholars in their final, or graduation, term except by appeal to Graduate Studies.

International Visiting Scholars

Visitors participating in the international scholars program who are required to audit courses at UCF must fill out the UCF Graduate Nondegree/Ceritification/Transient Application and pay the $20 application fee. The deadline is about four (4) months before the beginning of a term. A faculty member, as Faculty Sponsor, must accept the responsibility for recommending, advising, and directing the activities of the scholar. The procedure for extending an invitation is as follows:

1. If financial support will be provided to the visiting scholar using university resources, then the approval of the university must be obtained on all correspondence with the visiting scholar. Written arrangements should be made with the Vice President for Research for financial support prior to invitations to visiting scholars.

2. The Department Chair will submit a recommendation to the Dean specifying the Faculty Sponsor, documenting anticipated activities, and providing the following information on the Visiting Scholar:
   1. Date of birth
   2. City and country of birth
   3. Country of residence if different from country of birth
   4. Place of work (academic institution, business firm, etc.)
   5. Current position held in country of residence
   6. Academic background
   7. Professional experience
   8. Source and amount of financial support (recommended honorarium, if any)
   9. English proficiency
   10. Dates of visit
   11. Statement of how the Visiting Scholar will participate in research and what will be accomplished
   12. Office space, equipment, etc. which will be required for scholar's use

   If arrangements are approved, the Dean will notify the Vice President for Research that the College is extending an invitation. The Chair's recommendation will be included with the notification. These will be sent to Graduate Studies so that the invitation and application may be placed in the student's official university file.

   Graduate Studies will then forward copies of the information to the International Student Services Office. A copy of the recommendation will also be sent to the Director of International Student Services asking that Form IAP-66 for the J-1 Visa be issued.

   The Faculty Sponsor will then correspond with the visitor detailing the conditions of the visit, including whatever limited financial support and facilities will be provided and what is expected of the Scholar, with copies of this correspondence sent to the International Student Services Office and the Vice President for Research. The Scholar will be asked to write a brief report at the termination of the visit.

During each academic term of the visit, the Visiting Research Scholar will be required to audit one hour of XXX 6918, Directed Research, under the direction of the Faculty Sponsor and also may be permitted (or required) to audit regular courses. The Visiting Scholar will be admitted to non-degree status and will audit courses as directed and approved by the Faculty Sponsor. The Visiting Scholar will not be permitted to take courses for credit unless formally admitted to a degree program or upon written approval from the Dean of the college in which the student is studying.

The international visiting scholar will be appointed Visiting Research Scholar or Visiting Scholar in the College and may be given a modest honorarium. Such scholars will normally not be maintained on the College payroll, but are expected to have extended financial support.

Academic Common Market Scholars

     


     Alabama       Louisiana          Tennessee     


     Arkansas      Maryland           Texas


     Florida       Mississippi        Virginia


     Georgia       Oklahoma           West Virginia


     Kentucky      South Carolina     

Linkage Agreements

The institutes established in Florida are listed below with their contact persons:

Florida-Brazil Institute         Dr. Elizabeth Lowe McCoy, UF

                                 352-392-5834

                                 Dr. Terry McCoy, UF

                                 352-392-0375

                                 Dr. Robert Vitale, Miami-Dade

                                     Community College

                                 305-237-2533

Florida-Canada Institute         Dr. Warren McHone, UCF

                                 407-823-2629

                                 Dr. Sean P. Smith, Palm Beach

                                     Community College

                                 561-367-4574

Florida-Caribbean Institute      Dr. Mark B. Rosenberg, FIU

                                 305-348-2894

                                 Mr. Francisco Bertot, Daytona

                                     Beach Community College

                                 904-254-3091

Florida-China Institute          Dr. Henry O.K. Chen, UWF

                                 904-474-2665

                                 Mr. Robert J. Ludwiczak, Brevard

                                     Community College

                                 407-632-1111

                                 Ms. Miriam B. Stamps, USF

                                 813-974-6305

Florida-Costa Rica Institute     Dr. Erasmo Gerato, FSU

                                 904-644-1414

                                 Ms Carol Litrides, Valencia

                                     Community College

                                 407-855-9989

Florida-Eastern Europe Institute Dr. Jean Kijek, UCF

                                 407-823-3647

                                 Dr. Robert W. Westrick, Lake 

                                     Sumter Community College

                                 352-365-3523

Florida-France Institute         Dr. Erasmo Gerato, FSU

                                 904-644-1414

                                 Dr. Eugene Scruggs, USF

                                 813-974-4126

                                 Dr. Robert Vitale, Miami-Dade 

                                     Community College

                                 305-237-2533

Florida-Israel Institute         Dr. William B. Stronge, FAU

                                 561-367-2833

                                 Dr. Benjamin Popper, Broward 

                                     Community College

                                 954-475-6733

                                 Ms. Nancy Q. Rosen, FAU

                                 954-351-4150

Florida-Japan Institute          Dr. Mark Orr, USF

                                 813-974-4090

                                 Ms. Shigeko Honda, UWF 

                                 904-474-3108

                                 Dr. Glen E. Goltermann, UWF 

                                 904-474-2144

Florida-Mexico Institute         Dr. Mark B. Rosenberg, FIU

                                 305-348-2894

                                 Mr. Hugh Anderson, Polk 

                                     Community College

                                 813-297-1026

Florida-West Africa Institute    Dr. Harriett A. Paul, FAMU

                                 904-599-8825

                                 Dr. Roland E. Buck, UNF 

                                 904-620-2600

                                 Dr. Brenda Simmons, Florida 

                                     Community College at Jacksonville

                                 904-633-8319

Proprietary and Confidential Information

1. Only for those theses and dissertations where a prior written agreement was made with an outside sponsoring agency or where the university wishes to pursue a copyright/patent may publication of the thesis/dissertation be delayed. Review and delay of disclosure of the thesis/dissertation will normally not exceed one term.

2. The review by the outside sponsoring agency or by the university for the purpose of copyright or patent will follow the oral defense of the document. If it appears that the review process will delay certification of the degree or if the delay of disclosure is exercised, the certification process will be completed prior to deposit. The document will be held by the college or the Office of the Associate Vice President for Graduate Studies and deposit in the Library will take place following the delay.

3. No graduate degree will be awarded when the thesis or research report, after a reasonable interval, is not available to the public. If material is sensitive, classified, or will be or has been patented, it may be placed in the Office of the Associate Vice President for Graduate Studies for a specified period.

4. Contractual agreements that contain provisions for review and delay of disclosure shall be reviewed by the Vice President for Research, and exceptional cases shall be considered by the Graduate Council. Exceptional cases include a delay of disclosure for more than one year and/or review prior to the oral defense.

5. The student and the student's Advisory Committee shall be informed of the possibility of the delay of disclosure at the time of appointment of the Advisory Committee.

Patent and Invention Policy for Graduate Students

PREMISE: UCF has three fundamental responsibilities with regard to graduate student research. They are to (1) support an academic environment that stimulates the spirit of inquiry, (2) develop the intellectual property stemming from research, and (3) disseminate the intellectual property to the general public. UCF owns the intellectual property developed using university resources. The graduate student as inventor will according to this policy share in the proceeds of the invention.

1. University Authority and Responsibilities: Department of Education (6C7-2.029 Copyrights and Patents, pp. 1461 and 1462) authorizes the university to take any action necessary to secure letters of patents, copyrights, and trademarks on any work produced by a graduate student's research done in a thesis or dissertation, or in connection with dissertation problems.
   
2. Definitions: For the purposes of this policy the following definitions shall apply:

   1. A work includes any copyrightable material (other than journal articles) such as printed material, computer software or databases, audio or visual materials, circuit diagrams, architectural and engineering drawings, lectures, musical or dramatic compositions, choreographic works, pictorial or graphic works, and sculptural works.
   2. An Invention includes any discovery, invention, process, composition of matter, article of manufacture, know-how, design, model, technological development, strain, variety, culture of any organism, or portion, modification, translation, or extension of these items, and any mark used in connection with these items.
   3. Instructional Technology Material includes motion pictures, film strips, photographic and other similar visual materials, live video and audio transmissions, computer programs, computer-assisted instructional coursework, programmed exhibits, and combinations of the above materials, which were prepared or produced in whole or part by a graduate student, and which are used to assist or enhance instruction.
   4. University Support includes the use of university funds, personnel, facilities, equipment, materials, or technological information, and includes such support provided by other public or private organizations when it is arranged, administered, and/or controlled by a university.
   5. Student-generated Effort means that the ideas come from the graduate student alone outside the field or discipline for which the graduate student is employed by the university, the work was not made with the use of university support, and the university is not held responsible for any opinions expressed in the effort.
   6. Research means the inquiry or examination in some field of knowledge undertaken to establish facts or principles that are true. Research, as used in this policy, does not include work done in an internship or coop setting where new knowledge in a field is not actively sought, but rather a setting that offers a real life experience for the graduate student.
   7. Work(s)
      1. Student-generated Effort - A work made solely by the graduate student, outside the field or discipline for which the graduate student is employed by the university, is the property of the graduate student, who has the right to determine the disposition of such work and the revenue derived from such work.
      2. University-supported efforts - If the work was not made solely in the course of student-generated efforts, the work is the property of the university, and the graduate student shall share in the proceeds therefrom.
      3. Disclosure
         1. Upon creation of a work that is potentially patentable, and prior to any publication, the graduate student shall disclose to the Vice President for Research, or representative, any work made in the course of university-supported efforts, together with an outline of the project and the conditions under which it was done.
         2. The Vice President for Research, or representative, shall gather information to assess the relative equities of the graduate student and the university in the work.
         3. Within sixty days after such disclosure, the Vice President for Research, or representative, will inform the graduate student whether the university seeks an interest in the work.
         4. The graduate student and the university shall not commit any act which would tend to defeat the university's or graduate student's interest in the work and shall take any necessary steps to protect such interests.

3. Invention(s)
   1. Student-generated Efforts
      All inventions made outside the field or discipline in which the graduate student is employed by the university and for which no university support has been used are the property of the graduate student.
   2. University-supported Efforts
      An invention made in the field or discipline in which the graduate student is employed by the university, or receiving university support, is the property of the university and the graduate student shall share in the proceeds therefrom.
   3. Disclosure
      
      1. A graduate student shall fully and completely disclose to the Vice President for Research, or representative, all inventions which the graduate student may develop or discover while a graduate student of the university, together with an outline of the conditions under which it was done. With respect to inventions made during the course of approved outside employment, the graduate student may delay such disclosure, when necessary to protect the outside employer’s interest, until the decision has been made by the outside employer whether to seek a patent.
      2. If the university wishes to assert its interest in the invention, the Vice President for Research, or representative, shall inform the graduate student within 120 days of the graduate student’s disclosure.
         
      3. The division of proceeds generated by the licensing or assignment of an invention, shall be according to the established royalty division set forth in the patent policy of the university, pp. 1461-2, paragraph (c).
         
      4. The graduate student and the university shall not commit any act which would tend to defeat the university’s or graduate student’s interest in the invention and shall take any necessary steps to protect such interests.
4. Release of Rights
   At any stage of making the patent applications, or in the commercial application of an invention, if it has not otherwise assigned to a third party the right to pursue its interests, the Vice President for Research, or representative, may elect to withdraw from further involvement in the protection or commercial application of the invention. At the request of the graduate student in such case, the university shall transfer the invention rights to the graduate student, in which case the invention shall be the graduate student’s property, and none of the costs incurred by the university or on its behalf shall be assessed against the graduate student.
   
5. University Policy
   
   1. The university has a policy addressing the division of proceeds between graduate students and faculty when the research is done and results in a dissertation, Department of Education (6C7-2.029 Copyrights and Patents, pp. 1461 and 1462). The university also has a policy addressing the division of proceeds between faculty and the university. It is contained in the Patents and Copyrights Policy of the Office of Sponsored Research. This same division of royalties will apply in the disbursement of royalty income to graduate students, unless this has been negotiated in a contractual agreement at the start of research.
   2. All research done by graduate students enrolled at the University for and with companies must have a contractual agreement negotiated at the start of that research.
   3. The Graduate Studies Faculty and Staff Guide details when dissertation or thesis dissemination can be delayed because of patent concerns. This can only occur when a prior contractual agreement has been entered into including provisions for review and delay for dissertation purposes. (See “Proprietary and Confidential Information in the University Graduate Regulations chapter.”)

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