Navigating your degree

Navigating Your Degree

Navigating Your Degree
For current students
Navigating Your Degree

How to monitor your progress

GPS – an interactive and automated degree audit system. An audit exists for each program and every catalog year that will correspond to an individual student. It will track, in real time, the progress being made through the requirements (transfer, completed, and in progress), show remaining requirements to complete, and display non-curricular requirements like thesis/dissertation milestones, checklists, and degree policies. 

Unofficial Transcript – an unofficial listing of a student’s semester by semester year.

Program GPA – The calculation of all attempts of any course taken by the student that could count towards the degree program. This may include internal transfer work of “B” or higher, if approved by the program to be used in the requirements. A 3.0 is required to meet satisfactory progress. Every program will have a unique GPA. No grade forgiveness is used in the program GPA.


Probation and Dismissal Information

CGS will monitor and notify students of status such as probation and dismissal. Probation and Dismissal Information – To earn a graduate degree or graduate certificate at the University of Central Florida, students must have a minimum 3.0 Program GPA. If the GPA falls below a 3.0, students must be able to raise the Program GPA back to a 3.0 within 18 hours or whatever hours they have remaining in their degree program, if fewer than 18 (Probation Hours).


Maintaining Academic integrity and Professional Standards

Probation and Dismissals can also come at the program level for not meeting satisfactory program standards. This information is found in the Handbook. Workshops provide information and how to perform in these areas and maintain ethical behavior. > Golden Rule


Annual Reviews (PhD Students Only)

Annual Reviews allow students, programs, and the College of Graduate Studies to track progress towards doctoral completion to aid in supporting students to complete within 7 years of first admission.


7-Year Rule/5th Year Completion Plan

Students have 7 years from their first admit term into the program to complete their requirements. At the start of the 5th year (or 15th) semester, students who have not completed their degree will be notified and required to submit a Completion Plan. It requires students to answer questions about their progress thus far, how much is left to go, and when they expect to graduate.

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Thesis and Dissertation

Projects designed to demonstrate mastery and generate new knowledge in the field of study completed at the end of a program, when all academic coursework is completed. Thesis and Dissertation completion are tracked by milestones listed on the GPS degree audit.

Committee Formation – Prior to working on a thesis or dissertation, students must have a committee of approved faculty members/experts that will serve as guides, reviewers, and evaluators of the work. 

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Graduate Faculty and Graduate Faculty Scholars – Designations for individuals working with graduate students that dictates the level of expertise and the activities they can participate in. These designations become extremely important for teaching and committee roles. 

Candidacy (Dissertation only) – Prior to beginning dissertation work, students must be advanced to candidacy. This process is coordinated at the program level and will include requirements like an examination and an approved committee. 

Thesis/Dissertation Hours – Students must enroll in thesis or dissertation hours so that they maintain active student status. Students must meet committee and/or candidacy requirements to be approved to enroll in these courses.


Managing Out of the Ordinary Circumstances

Petitions – Students may petition their situation is a variance or are looking for an exception to the established graduate policies. Graduate petitions are submitted to the College of Graduate Studies and are heard/reviewed by the Graduate Council Appeals Committee. Petitions are not guaranteed to be approved.


Admissions and Standards Appeals

5.016/5.017 Appeals – These policies are Golden Rules regarding Grade Appeals (5.016) and Appeals of Graduate Program Actions or Decisions (5.017). The College of Graduate Studies handles the collection of all materials from the student. The formal process for hearing these appeals originates at the program level. Students are responsible for compiling and submitting all relevant information pertaining to their appeal.


Other Student Concerns

If there is a Report a Concern webpage resource for students to use if they experience an issue that they want to elevate.


UCF Events

Upcoming Graduate Student Events

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