Graduate Studies Contact Information
To join the UCF Graduate community, to keep in touch with your alma mater, or for assistance in reaching your goals while at UCF, contact us. See the office information below, if you can’t find what you’re looking for our receptionist can direct you to the appropriate area.
Addresses
Office
UCF College of Graduate Studies
Trevor Colbourn Hall, Suite 205A
12796 Aquarius Agora Dr.
Orlando, FL 32816
Mailing Address
PO Box 160112
Orlando, FL 32816-0112
Phone and Fax
407-823-2766
407-823-6442
Visit us in Trevor Colbourn Hall, Suite 205A
View UCF Campus Map
Browse our list below for your area of greatest need. We are happy to assist you.
Dean’s Office
College Deans and Administration
Includes the Interim Dean, Associate Deans, Assistant Deans, and supporting staff, all of whom work with faculty, staff, and students from around the campus.
Questions for the Interim Dean
Francine Pollaci
Executive Assistant to the Dean
-
Trevor Colbourn Hall Suite 248
francine.pollaci@ucf.edu
407-823-5568
407-823-6442
Graduate Program Review and Awards
The formal program review process of UCF graduate programs and recognition of excellence of student, faculty, and postdoctoral scholars in graduate education.
Dr. John Weishampel
Interim Dean
-
Trevor Colbourn Hall Suite 248
john.weishampel@ucf.edu
407-823-6634
Graduate Appeals and Policy
Petitions for variances from established policies, requests from graduate program directors for exceptions to graduate policies and procedures, and other cases as referred. New policies and procedures or changes to existing policies and procedures concerning graduate education.
Dr. John Weishampel
Interim Dean
-
Trevor Colbourn Hall Suite 248
john.weishampel@ucf.edu
407-823-6634
Graduate Curriculum Development
New degree or certificate programs and course action requests.
Dr. Julia Listengarten
Interim Associate Dean
-
Trevor Colbourn Hall Suite 248
julia.listengarten@ucf.edu
407-823-3858
Admissions, Recruiting and Funding
The Office of Graduate Admissions, Recruiting and Funding guides prospective students through the application and admissions processes. They provide opportunities and events to learn more about the university and graduate degree programs offered at UCF. They also oversee the administration of graduate fellowships, graduate assistantship hiring, and details related to the health insurance and tuition remission associated with the graduate funding opportunities
Admissions
We provide all information and support to applicants, program staff, and faculty by overseeing the application process, enrollment, and foreign transcript evaluation.
-
Trevor Colbourn Hall Suite 205A
gradadmissions@ucf.edu
407-823-2766
407-823-6442
Application Fee
A $31 nonrefundable application fee is required of all applicants for each application submitted.
-
cgspayment@ucf.edu
407-823-2766
Admission Application Status
You can check the status of your application and supporting documents by accessing your applicant portal at applynow.graduate.ucf.edu/apply/status.
International Transcript Evaluation
In order to avoid any delay in reviewing and processing your documents, please be sure to visit our Sample Country Requirements page (https://ww2.graduate.ucf.edu/countryrequirements/) to review and submit the correct required documents for admission and evaluation purposes.
Residency
Students who have questions regarding initial Florida residency classification.
Students who have questions regarding residency reclassification.
Transcripts
All admitted students must request official transcripts from each previous college or university attended. We recommend that you have official transcripts sent electronically to gradscanning@ucf.edu. If this is not an option, each college and/or university may submit an official transcript (in a sealed envelope) directly to the College of Graduate Studies.
Hard copy transcripts must be mailed via USPS to:
Mailing Address
UCF College of Graduate Studies
P.O. Box 160112
Trevor Colbourn Hall Suite 205A
Orlando, FL 32816-0112
FEDEX/UPS
UCF College of Graduate Studies
12796 Aquarius Agora Dr.
Trevor Colbourn Hall Suite 205A
Orlando FL 32816-0112
Recruitment
This office provides information and events related to graduate education at UCF.
Prospective Students
If you are a prospective student, and this is your first inquiry regarding graduate education at UCF, send us your request for information.
Grad Fair
An annual open house event to learn more about UCF graduate programs and to meet faculty and staff.
Funding
This office oversees the administration of graduate fellowships, graduate assistantship hiring, and details related to the health insurance and tuition remission associated with graduate funding opportunities.
Graduate Assistantship
For answers to general questions about graduate assistantships, hiring, tuition support, payments, process, benefits, training, insurance, and parental leave.
Graduate Fellowship
For answers to general questions about fellowships or specific questions about your graduate fellowship.
Graduate Presentation Fellowship
The Presentation Fellowship is a great opportunity for students who plan to present a research paper or comparable creative activity at a professional conference.
Academic Services, Progress, and Graduation (ASPG)
This office’s primary responsibility is to monitor a student’s progress from admittance through graduation. UCF College of Graduate Studies may dismiss any student if performance standards or academic progress as specified by the program, college, or university are not maintained. Satisfactory performance also involves maintaining the standards of academic progress and professional integrity expected in a particular discipline or program.
Academic Progress
Standards that all graduate students must meet to graduate.
Academic Standing: Probation and Dismissal
If a student’s program GPA drops below 3.0 in any given semester, the student is placed on Probation. Student did not meet the terms of probation by raising their Program GPA to 3.0 or better upon completing 18 graduate credits of graded A-F coursework or the remaining graded courses of their degree program (if fewer than 18).
Probation Plans
Students who are placed on probation by the College of Graduate Studies are required to meet with their graduate program director to create a Probation Plan. Students are removed from probation once they earn a Program GPA of 3.0 or higher.
Dismissal from program – Student did not meet the terms of probation by raising their Program GPA to 3.0 or better upon completing 18 graduate credits of graded A-F coursework or the remaining graded courses of their degree program (if fewer than 18).
Completion Plans (7-Year Rule)
A completion plan is required of all graduate students who have not yet finished their degree after 5 years of graduate study. The purpose of this plan is to assist students with monitoring their timeline to degree completion, as UCF graduate policy requires degrees to be completed in 7 years or less (up to 21 semesters).
Doctoral Annual Reviews
An annual review of a doctoral student’s performance administered by the graduate program director.
Graduate Policy Petitions
Graduate students who wish to request an exception to university policy must complete this form to begin the process.
Program GPA
Program GPA is calculated based on all of the graduate courses that a student completes at UCF once admitted into each degree or certificate program.
Does not include transfer coursework from other institutions, coursework completed for other UCF graduate programs, undergraduate or non-degree coursework.
The Program GPA is used to monitor the student’s progress in the program. UCF requires that all students maintain a 3.0 (or higher) Program GPA to maintain regular graduate student status, receive financial assistance, and qualify for graduation. This GPA requirement cannot be waived.
Forgiveness is not afforded to graduate students. All enrollment attempts that result in a final grade are calculated as part of the Program GPA.
Students who are readmitted to a degree program they were previously dismissed from, will continue with the same Program GPA that they held at the time they were dismissed. They are placed on provisional status and must earn a 3.0 Program GPA within the first 9 hours/credits of enrollment.
Academic Services
Current graduate students or a graduate student enrolling for the first time questions about your student records.
Administrative Changes
Administrative Record Changes are used to correct issues with a student’s enrollment after the add/drop deadline and can include:
Submit this form to request one of the changes above.
Visit the Registrar’s Office for a list of deadlines to submit the form.
Grade Changes
Graduate students may request grade changes if the degree has not been conferred.
Discontinue Program Requests
Students who wish to terminate study in a graduate program should request a program discontinuation form from the College of Graduate Studies for their respective college.
Medical Withdrawal
Medical withdrawals may be necessary for students who are unable to complete the semester due to a serious medical condition (physical or psychological).
When pursuing a medical withdrawal you will need to work with your medical provider(s) to complete the required forms regarding your medical condition. A medical withdrawal is usually for all classes taken in the term. The medical condition should have arisen during the given semester from which withdrawal is sought. If you were aware of the medical condition before the beginning of the semester, you must provide medical documentation demonstrating that there was a change in the condition during the semester that resulted in your inability to meet course requirements.
Hold Removals
A student’s record may be placed on hold because of financial, academic, immunization forms or other obligations to the university. A hold can prevent the release of the student’s registration, grades, or transcripts until the student clears the obligation and the office that placed the hold removes the hold.
9 Hour Holds
This form must be completed by non-degree seeking students to release hold on the completion of nine hours of courses.
Registration Troubleshooting
For detailed information regarding registration procedures and classifications, please refer to the Registration section in the Graduate Catalog or email Academic Services for assistance.
Special Leave of Absence
Students requesting a Special Leave of Absence must complete this form by the end of the add/drop period of the third semester of non-enrollment.
Petitions
Appeals from graduate students for variances from graduate program requirements.
Appeals of Golden Rule 5.016 and 5.017
Students seeking to appeal a final course grade (5.016) or program decisions, dismissal from a program (5.017) are handled by this office.
Candidacy Requirements
Steps toward your doctoral degree following coursework and before working on the dissertation.
Requirements for Filing
Students must ensure the following has been completed before being nominated for candidacy:
- Approved Doctoral Advisory Committee: Students should complete the Doctoral and Thesis Advisory Committee Form, which will be routed electronically for required approvals. Chrome or Firefox browsers are advised.
- Doctoral Advisory Committee members have approved Graduate Faculty or Graduate Faculty Scholars: If a committee form includes a faculty member who has not been approved as a Graduate Faculty/Graduate Faculty Scholar, CGS will hold the Doctoral and Thesis Advisory Committee form and advise the Graduate Program Director to submit a nomination, as deemed appropriate.
- Doctoral Candidacy Exams: Candidacy exams must be completed, graded, and passed. Doctoral students must be registered for at least one credit the term that the candidacy exam is passed.
- Completion of the Academic Integrity (Responsible Conduct of Research/RCR) workshops as required by your program. The Academic Integrity Training Requirement for Doctoral Students section of the Academic Integrity Training website provides additional information. A link to a list of exempt programs is also provided.
- Graduate Program GPA: A 3.0 or higher Graduate Program GPA.
- Coursework: No more than 6 credits of outstanding A-F coursework to complete.
For more information about these policies, please reference the Dissertation Requirements outlined in the UCF Graduate Catalog.
-
gradcommittee@ucf.edu
407-823-2766
Graduation
ASPG oversees transfer credit verification, degree audit updates, degree certification, the doctoral hooding ceremony, and issuing diplomas.
Degree Certification
Degree certification refers to the official approval that the student has met all degree requirements.
Degree Conferral Letter Requests
In advance of final transcripts being available, if you have a pending employment opportunity and need an official letter showing that you met all degree requirements, you can request this letter by emailing the address below and including a copy of your offer letter.
Diploma Issuing
Diplomas are not issued at the ceremony. They will be mailed approximately 6 to 8 weeks after the commencement ceremony to the address indicated on the student’s Intent to Graduate form. Students who have changed their address should log into myUCF and go to Student Self Service > Personal Information in order to update your contact information.
Degree Audit (GPS)
An advising tool for students and advisors to track progress toward the degree or certificate completion.
Incomplete Grades
A grade of “I” (incomplete) may be assigned at the discretion of the instructor.
Graduate Plan of Study (GPS)
The Graduate Plan of Study policy (degree audit) is an advising tool for students and advisors to track progress toward the degree or certificate completion.
Intent to Graduate
Students who intend to graduate must complete the online Intent to Graduate Form by logging into myUCF and navigating to the Student Self Service – Other Academics > Intent to Graduate: Apply. Please review the UCF Academic Calendar to find the specific Graduation Application deadlines for your term..
Traveling Scholars
The Traveling Scholars program enables graduate students to take advantage of resources available at other institutions (e.g., special course offering, research opportunities, unique laboratories, and library collections).
Change of Name
Complete and return this form to the Registrar’s Office to change your name in your student record at UCF.
Change of Address
Log into myUCF and go to Student Self Service > Personal Information in order to update your contact information.
Communications
This office assists works to increase awareness about graduate education at UCF and support the college in their efforts to communicate with students, faculty, and staff.
Questions or Media Inquiries
Any questions regarding communications, marketing, social media and website with in the college.
-
Carreen Krapf
Communications
graduate@ucf.edu
407-823-1165
Graduate Student Life
The College of Graduate Studies offers opportunities and resources that prepare graduate students and postdoctoral fellows to access the wide range of personal and professional development available to them.
Graduate Student Center
Graduate students are invited to take part in a live or virtual orientation session that provides an overview of university resources and things you need to know to hit the ground running on day one of your new graduate program.
-
Trevor Colbourn Hall Suite 213
gradcenter@ucf.edu
407-823-4689
Graduate Orientation
Graduate students are invited to take part in a live or virtual orientation session that provides an overview of university resources and things you need to know to hit the ground running on day one of your new graduate program.
Student Research Week
A week-long celebration of research and creative scholarship. The week includes the Student Scholar Symposium, an opportunity for UCF students to present their research and creative scholarship to the UCF community and to receive valuable feedback from judges and scholarship prizes.
Three Minute Thesis Competition
Three Minute Thesis (3MT) features master’s and doctoral students communicating their research in just three minutes with only one PowerPoint slide.
Professional Development
An opportunity for graduate students to build skills needed for their graduate education and preparing them for success after graduation.
Academic Integrity
All students admitted to doctoral programs must complete training designed to instill an awareness and understanding of the fundamental issues of academic integrity and the responsible conduct of research (RCR) in a manner consistent with federal regulations.
CITI Training
The Collaborative Institutional Training Initiative (CITI) Program delivers online research ethics education training to members of the research community. CITI courses include the Responsible Conduct of Research (RCR) training required for all doctoral students as well as many other offerings.
Pathways to Success
Workshops designed to help build a strong graduate community by providing attendees with professional development training beyond the discipline and classroom.
Pressures to Plagiarize Course
The Pressures to Plagiarize course educates new graduate students on UCF’s policies regarding plagiarism. The course must be completed the first semester of graduate study at UCF. Students who do not complete this course will have a registration Hold placed on their myUCF account.
Curriculum, Interdisciplinary Studies, and Thesis/Dissertation
Curriculum
This office supports academic excellence through annual awards recognizing faculty mentoring, student teaching, and research achievements. We also manage updates to the graduate catalog and program handbooks, guiding students on UCF’s graduate study options, courses, and resources.
Graduate Awards of Excellence
Annual awards recognizing excellence in faculty mentoring of students and postdoctoral scholars and student teaching, teaching assistants, dissertations, theses and student research.
Graduate Catalog and Handbook
Learn about the graduate programs, courses and academic resources UCF offers its students by viewing the online graduate catalog.
Your graduate program handbook describes the details about graduate study and requirements in your specific program. The handbook can be found on the graduate program page in the catalog.
Interdisciplinary Studies
This office manages the Interdisciplinary Studies MA/MS program, enabling students to design their degree with two concentrations from any UCF department, offering flexible completion options to meet personal and career goals.
Interdisciplinary Studies
Coordinator, Interdisciplinary Programs
-
gradids@ucf.edu
407-823-2853
Thesis and Dissertation
This office supports graduate students with formatting, editing, and with the filing of their theses or dissertations. All thesis and dissertation students should access the Thesis and Dissertation Webcourse early in the process.
Formatting Questions
Questions and assistance with formatting your Thesis or Dissertation.
Process and Policy Questions
Process and policy questions regarding your thesis or dissertation.
Thesis and Dissertation Committee Forms
Graduate Faculty and Graduate Faculty Scholars
In order to teach graduate courses or serve as a member of a thesis or doctoral committee, faculty must be nominated and approved as a graduate faculty or graduate faculty scholar.
Postdoctoral Scholar Affairs
Postdoctoral scholars (Postdocs) are individuals here for a limited time to conduct advanced research and obtain scholarly training in preparation for academic positions.
Questions
Any questions regarding Postdoctoral Scholars hiring, training, and the Preeminent Postdoctoral Program (P3).
Jade Laderwarg
Associate Director, Postdoctoral Affairs
-
postdoc@ucf.edu
407-882-0077
Student Organizations
Graduate Student Association
The Graduate Student Association (GSA) is the representative organization for UCF’s graduate student body. GSA provides academic and professional development opportunities, organizes social events, and advocates for graduate students.